Project Coordinator

We are an established and respected General Contracting Company seeking an experienced Project Coordinator with construction experience to fill a key role in the Escondido, CA area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company!

If you have a “Team First” mentality, this is the job for you! See below for a more in-depth listing of responsibilities.

The Project Coordinator supports the successful execution of commercial construction projects by managing documentation, tracking materials and submittals, coordinating permits and compliance requirements, and facilitating communication between Project Managers, Superintendents, clients, and subcontractors. This role ensures project information is accurate, organized, and up to date while assisting with logistics, maintaining project files, and helping keep schedules and deliverables on track. The ideal candidate is detail‑oriented, highly organized, and able to manage multiple priorities in a fast‑paced construction environment.

Include but are not limited to:

• Assist the Project Management team in managing construction project processes and procedures.
• Prepare permit pull packages and coordinate with government agencies and clients during the permit process.
• Support preconstruction requirements and coordinate between field and office per Project Manager direction.
• Maintain continuous communication with Project Managers, Superintendents, and client construction teams.
• Participate in weekly project meetings and provide weekly status reports to the Senior Project Manager.
• Assist with project logistics, scheduling coordination, and field–office communication.
• Ensure client needs are met in a timely, cost‑effective, and customer‑service‑oriented manner.
• Provide support to upper management as needed.
• Set up and maintain project tracking reports and logs in Auto Desk and client software platforms.
• Maintain project logs including timelines, submittals, observations, RFIs, and document tracking.
• Ensure submittals are obtained, processed, and approved in time to meet schedule deadlines.
• Track all owner‑furnished and contractor‑furnished materials for delivery per the construction schedule.
• Perform data entry for vendors, subcontractors, and subcontracts (Sage/Timberline experience a plus).
• Manage document control for drawings, specifications, RFIs, and revisions, including printing and maintaining current plan sets for subcontractor use.
• Upload and maintain all project drawings, specifications, and documentation on client portals, local servers, and Auto Desk.
• Submit RFIs in client software and archive all RFIs and backup attachments in Auto Desk.

• 1-3 years construction administrative support experience required.
• Associate or bachelor’s degree in construction management, Engineering, or related field preferred.
• Strong organizational and time management skills.
• Proficiency in Auto Desk, MS Office Suite, and client portal systems.
• Excellent communication and interpersonal skills.