Vendor Account Specialist

About our Organization

The City of Cedar Rapids is hiring a Vendor Account Specialist to serve as the primary Accounts Payable contact for City suppliers. In this detail-focused role, you'll maintain supplier records, process documentation, reconcile statements, and ensure timely, accurate payments. You’ll also respond to vendor inquiries, support audit requests, and manage document storage and compliance with financial regulations. If you're organized, service-oriented, and experienced in accounts payable—we encourage you to apply and help keep our financial operations running smoothly.

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city.

Primary Accounts Payable contact for City suppliers, obtaining necessary documentation and maintaining supplier data in the financial system, reviews and serves as custodian of accounts payable documents.

The City of Cedar Rapids does not offer sponsorship for employment authorization.

• Receives and processes incoming Accounts Payable supplier documents, maintains supplier information including names, addresses, conflict of interest, and payment information in the financial system.
• Performs Accounts Payable (AP) voucher review for payment runs.
• Completes supplier monthly statement reconciliations, primary contact for supplier account and payment inquiries.
• Responds to external and internal customer and citizen requests for information.
• Maintains Internal Revenue Service (IRS) B-Notice Information, Garnishment information, Claims Against Contractor requests.
• Performs all duties of Document Custodian, including fiscal year end external auditor requests for documents, long-term storage of voucher-credit card-supplier documents.
• Creates training documents.
• Performs related work as required.

• Associate's Degree in Accounting, Finance or closely related field
• One to three years of experience in accounting, general ledger, accounts payable, purchasing
• An equivalent combination of education and/or experience
• Excellent written, verbal and interpersonal and/or experience
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

Position

Schedule:

Monday-Friday, 8am-5pm