Accounts Payable Specialist

Position Details

• Title: AP Specialist
• Schedule: 8:30 a.m.–5:00 p.m., M–F
• Location: Gibbstown, NJ (08027)
• Ideal Candidate: Minimum 2‑5 years directly related experience, with ERP experience, preferably D365. Manufacturing background a plus.
• Salary/Pay Range: $50,000 – $60,000 +/- commensurate on experience.

In addition to competitive starting salaries, we offer a wide variety of competitive benefits, perks and programs that provide employees the resources to pursue their goals, both at work and in their personal lives.

• Process Non-Purchase Order Invoices and Purchase Order by using the 3‑way matching.
• Verify evidence of receipt or performance in the form of appropriately approved invoice copy, or other approved documentation before the vendor invoice is processed for payment.
• Code expenses based on its nature, and identify proper financial dimensions (divisions, cost centers and purposes).
• Adhere to payment procedures and maximize discount opportunities.
• Process scheduled and one‑off payments by appropriate method of payment (check, transfer, and credit card).
• Verify vendor accounts by reconciling monthly statements and keeping vendor accounts current. Enter new or update vendor data once verified and approved.
• Resolve bill discrepancies in a timely manner. Follow‑up with and respond to vendor inquiries in a timely manner.
• Reviewing Reports & Maintaining Accrued PO & Discount.
• Certificate of Insurance Maintenance – Maintain proof of insurance certification for contractors and customers, add, update and request renewals as needed including Hold Harmless agreements.
• Vendor maintenance – Verify vendor accounts are updated and assist in prepare vendor credit applications and maintain vendor permanent files.
• Work closely with accounting team to help streamline the weekly and monthly close processes.
• Responsible for training internal team members on accounts payable processes if necessary.
• Disbursement of petty cash according to the Petty Cash Policy.
• Assist with off‑site document storage according to retention policies.
• Provide support during internal and external audits as required.
• Ad‑hoc projects and other duties as assigned.

• Experience with Microsoft D365.
• Experience in Accounts Receivable.

• Proficiency in MS Office and familiar with computer accounting ERP systems.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to develop technical accounting skills.
• Solid interpersonal and communication skills.
• Ability to maintain the strictest of confidentiality.
• Solid analytical, critical thinking and decision‑making skills.
• Ability and motivation to work independently with minimal oversight.
• Proven ability to work collaboratively and in a team environment.

• College Degree with a minimum of 4 years of Accounts Payable experience.

• Employee is required to walk; stand; sit; use hands and fingers to manipulate objects, tools or controls; reach with hands and arms to operate a computer and other office equipment, and occasionally lift/move up to 25 lbs. Minimal need to balance, stoop, bend, kneel or climb.

• This position is located in an office setting, within a manufacturing facility. Noise intensity level: quiet to low. Employees may occasionally need to enter manufacturing or lab areas, which may include exposure to moderate noise, moving equipment, and hazardous contaminants. When entering these areas, employees must adhere to all applicable safety protocols, including Personal Protective Equipment (PPE) requirements. Occasional travel may be required for audits, inspections, external site visits, or industry conferences.