Accounts Receivable​/Risk Accountant

Location: Central

OUR STATEMENT The San José State University Research Foundation (SJSURF) is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop, and advance in their career. Diversity, Equity, and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live.

The Research Foundation aims to develop a culture where everyone feels welcome, shares their views, and where differences in backgrounds and perspectives are seen as adding value.

GENERAL NATURE OF POSITION The Finance and Accounting Department of the San José State University Research Foundation (SJSURF) provides financial and administrative support services to researchers. These services include purchasing, accounts payable, accounts receivable, cashiering, property, general ledger, and risk management.

The accounts receivable/ risk accountant plays an active role in supporting the daily operations and strategic objectives of the Research Foundation’s billing and accounts receivable functions utilizing the Workday ERP system. This position serves as a liaison between the accounting department, post-award team, and self-support programs to facilitate invoice processing and support efficient risk management activities. The accountant also collaborates with insurance providers and risk management representatives to address risk management-related needs and requests.

ESSENTIAL DUTIES & RESPONSIBILITIES Manage accounts receivable activities, including timely and accurate billing, collections, payment reconciliation, and monitoring of outstanding balances for grants, contracts, and other funding sources.

Collaborate with internal departments, sponsors, and external stakeholders to ensure financial records are accurate, complete, and compliant, and to resolve billing and payment discrepancies. Responsible for determining appropriate corrective action to resolve issues.

Prepare and analyze accounts receivable reports, aging schedules, reconciliations, and other financial information to support management reporting and month-end close activities.

Maintain accounts receivable records, supplier information, and related financial documentation to support operational and reporting needs.

Support internal and external audits by preparing documentation, responding to inquiries, and ensuring compliance with applicable policies and procedures.

Administer risk management and insurance programs, including contract review, insurance coverage coordination, claims processing, policy renewals, and compliance monitoring Exercise independent judgment in determining insurance requirements, coverage levels, and compliance obligations.

Coordinate insurance, registration, and related administrative requirements for organizational assets, programs, activities, and travel.

Prepare and submit required regulatory, tax, compliance, and governmental reports, filings, and related documentation.

Evaluate processes and recommend improvements to strengthen internal controls, regulatory compliance, and operational efficiency.

Perform other related duties as assigned.

INTERPERSONAL CONTACTSReports to the Accounting Manager.

Interacts with central office staff, government agencies, bank or investment firm representatives, independent auditors, and other vendors.

SUPERVISORY RESPONSIBILITIES None.

QUALIFICATIONS Education and Experience Bachelor’s degree in accounting or related field.

Three years of hands-on experience in accounts receivable required.

Experience with Workday ERP software is preferred, particularly in accounts receivable.

Knowledge, Skills, and Abilities Required General knowledge of arithmetic and general office methods, practices, and procedures.

Ability to learn, interpret, and apply policies to accounting transactions.

Demonstrate skills in analyzing and reconciling accounting records and reports and drawing sound conclusions.

Demonstrate skills in using initiative and sound independent judgment within established guidelines.

Must be well organized, attentive to detail and able to work independently.

Ability to…