Payroll Administrator

About Laitram

Laitram is a family‑owned, innovation‑driven company committed to integrity, continuous improvement, and long‑term growth. Our four operating divisions – Intralox, Laitram Machinery, Lapeyre Stair, and Laitram Machine Shop – foster a collaborative, self‑managed culture where employees are empowered to contribute ideas, solve problems, and make a meaningful impact.

The Payroll Administrator is responsible for the accurate and timely processing of a multi‑state, bi‑weekly payroll for 2,000+ employees across the U.S. and Canada, ensuring compliance with all applicable federal, state, and local regulations and company policies. This role serves as a critical resource for internal partners including Finance, Tax, General Ledger, and external auditors.

• Process all payroll transactions accurately and on schedule, including salaries, benefits, garnishments, taxes, and deductions, ensuring compliance with applicable regulations and company policies.
• Prepare and reconcile payroll‑related General Ledger entries in partnership with Finance.
• Research and resolve federal, state, and local payroll tax issues, including State Unemployment Insurance (SUI) and wage and hour law compliance.
• Maintain and audit employee data within payroll and HR systems, including compensation, job, and demographic information for new hires, terminations, and pay changes.
• Provide timely, accurate records and documentation to support internal and external audits, compliance activities, year‑end processes, and required reporting obligations.
• Support the expatriate population with tax reporting, cost‑of‑living adjustments, relocation expenses, and related compensation in collaboration with the internal Tax team.
• Partner with cross‑functional teams to identify and implement payroll process improvements, automation opportunities, and best practices.
• Provide exceptional customer service by responding to payroll and time‑keeping inquiries from employees, managers, and internal stakeholders in a timely and professional manner.

• Bachelor’s degree in Accounting, Finance, Business Administration, or Human Resources preferred; or a minimum of 5 years of directly transferable payroll experience.
• In‑depth knowledge of end‑to‑end payroll functions including preparation, balancing, internal controls, and payroll tax compliance.
• Strong expertise in time‑keeping systems including pay rules, accrual management, reporting, and resolving employee and manager inquiries.
• Excellent organizational skills with a high degree of accuracy and attention to detail.
• Proficiency in Microsoft Office Suite, with advanced Excel skills.
• Experience with payroll and time‑keeping platforms; ADP and/or Oracle Cloud strongly preferred.
• Outstanding written and verbal communication skills with a customer‑service‑oriented mindset.
• Ability to adapt to changing federal, state, and local regulations as well as evolving business needs.

• A natural curiosity and desire to continuously improve processes and deepen your expertise.
• Demonstrated ability to learn quickly, take initiative, and thrive in a self‑managed environment.
• A growth mindset—actively seeking feedback, embracing new challenges, and taking ownership of your development.
• A true team player—collaborating openly, communicating proactively, and making those around you better.
• Self‑awareness of your own strengths and a genuine interest in how your contributions connect to the broader organization.

This isn’t a static job — it’s a career investment. At Laitram, development is personal. You’ll join a team that takes time to understand what drives you, what you’re great at, and where you want to go — and then build a plan around that.

THIS POSITION WILL NOT QUALIFY FOR SPONSORSHIP!

EOE/M/F/Vet/Disabled