Payroll Administrator

Position Overview

The Payroll Administrator is responsible for the accurate and timely processing of a multi-state, bi-weekly payroll for 2,000+ employees across the U.S. and Canada, ensuring compliance with all applicable federal, state, and local regulations and company policies. This role serves as a critical resource for internal partners including Finance, Tax, General Ledger, and external auditors.

• Process all payroll transactions accurately and on schedule, including salaries, benefits, garnishments, taxes, and deductions, ensuring compliance with applicable regulations and company policies
• Prepare and reconcile payroll-related General Ledger entries in partnership with Finance
• Research and resolve Federal, State, and local payroll tax issues, including State Unemployment Insurance (SUI) and wage and hour law compliance
• Maintain and audit employee data within payroll and HR systems, including compensation, job, and demographic information for new hires, terminations, and pay changes
• Provide timely, accurate records and documentation to support internal and external audits, compliance activities, year-end processes, and required reporting obligations
• Work closely with the internal Tax team, supporting the expatriate population with tax reporting, cost-of-living adjustments, relocation expenses, and related compensation
• Partner with cross-functional teams to identify and implement payroll process improvements, automation opportunities, and best practices
• Provide exceptional customer service by responding to payroll and timekeeping inquiries from employees, managers, and internal stakeholders in a timely and professional manner

Requirements:

• Bachelor’s degree in Accounting, Finance, Business Administration, or Human Resources preferred; or a minimum of 5 years of directly transferable payroll experience
• In-depth knowledge of end-to-end payroll functions including preparation, balancing, internal controls, and payroll tax compliance
• Strong expertise in timekeeping systems including pay rules and accrual management, reporting, and resolving employee and manager inquiries
• Excellent organizational skills with a high degree of accuracy and attention to detail
• Proficiency in Microsoft Office Suite, with advanced Excel skills
• Experience with payroll and timekeeping platforms; ADP and/or Oracle Cloud strongly preferred
• Outstanding written and verbal communication skills with a customer-service-oriented mindset
• Ability to adapt to changing federal, state, and local regulations as well as evolving business needs

• A natural curiosity and desire to continuously improve processes and deepen your expertise
• Demonstrated ability to learn quickly, take initiative, and thrive in a self-managed environment
• A growth mindset — you actively seek feedback, embrace new challenges, and take ownership of your development
• A true team player — you collaborate openly, communicate proactively, and make those around you better
• Self-awareness about your own strengths and a genuine interest in how your contributions connect to the broader organization

This isn't a static job — it's a career investment. At Laitram, development is personal. You'll join a team that takes time to understand what drives you, what you're great at, and where you want to go — and then build a plan around that. If you're a strong payroll professional who is ready to grow, we want to meet you.