Accounting Specialist

This role supports accounting and AP functions across multiple entities, with primary responsibility for three of them. You'll handle invoice processing, reconciliations, vendor maintenance, payment processing, month-end support, and maintaining accurate financial documentation while working closely with the AP Manager.

The team is looking for someone who thrives in a fast-paced environment where priorities can shift quickly. While there are recurring weekly responsibilities, unexpected requests and "firefighting" are a regular part of the job. They're looking for someone who is organized, disciplined, adaptable, and able to stay calm under pressure without becoming overwhelmed. Previous construction or project-based accounting experience would be a plus

• Provide accounting and accounts payable support across multiple related entitie
• Serve as the primary Accounts Payable processor for one assigned entity, including timely and accurate invoice processing, invoice exports from PVault to the ERP system, and support for payment processing.
• Reconcile purchase orders, vendor statements, the Unattached Receiver Report, bank accounts, and other assigned accounts to support month-end close and timely job closures.
• Process recurring payments, check runs, ACH transactions, rent and consultant payments, and related accounting entries as assigned.
• Record and clear payroll withholding, payroll-related payments, sales tax payments, and other transactions processed outside the ERP system.
• Maintain vendor master records across assigned entities, including new vendor setup, vendor updates, W-9s, ACH banking documentation, and banking verification procedures.
• Maintain organized electronic accounting records and supporting documentation in PVault and other systems to support internal controls, audits, compliance, and financial reporting accuracy.
• Provide backup support for Accounts Payable and other accounting functions during absences, peak workloads, month-end close, and departmental needs.
• Support process improvement, system testing, software upgrades, cross-training, special projects, and other accounting or administrative initiatives as assigned.