Billing Assistant

Responsible for ensuring the accuracy and integrity of the unit's inventory, purchasing, and receiving processes by managing purchase orders, verifying inbound shipments, maintaining ERP transactions, and supporting inventory control. Serves as a key liaison between Operations, Purchasing, Suppliers, Accounts Payable, and Invoice Processing to resolve discrepancies, maintain accurate inventory records, and ensure timely financial reconciliation. Provides dispatch coverage as needed while supporting daily receiving operations, material transfers, month-end accounting activities, and continuous supply chain efficiency.

Hourly Rate
:

• Paid time off
• 401k, with company match
• Company sponsored life insurance
• Voluntary short-term/long-term disability insurance
• Voluntary life, accident, and hospital plans
• Employee Assistance Program
• Employee Discounts

Main

Duties and Responsibilities:

• Three days receiver position and two days per week, relieves Dispatch Shift 2am – 10am and as needed for vacation relief.
• Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork.
• Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries.
• Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received.
• Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer.
• Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork.
• Compares the Vendor Item Number, quantity and price on the ERP PO for each item to the receiving documents.
• Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
• Manages unit’s PO’s system within ERP to ensure all are accounted.
• Works with the physical inventory team to ensure accurate and timely entry of physical inventory data.
• Assists with daily entry of materials transfers in ERP system based off completed requisitions.
• In the non-hub units, the role also performs the following responsibilities:
• Acts as the unit's liaison with Invoice processing/Datamatics to answer any questions on the unit’s behalf.
• Organizes and reviews Invoice error queues in ERP SACS system and Invoice Processing website
• Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required.
• End of month duties include accounting for the unit’s expenses using the tools available.

Qualifications

• Basic computer skills
• Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
• Self-starter with good attention to detail and excellent organization skills.

Education:

• High school diploma or GED

Work Experience:

• 2-5 years clerical or data entry experience required

Technical

Skills:

(Certification, Licenses and Registration)

• Basic computer skills
• Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
• Self-starter with good attention to detail and excellent organization skills.
• Excellent Microsoft Windows, Excel and Word skills.
• 2 years of experience in Microsoft Office Suite.
• Detailed oriented
• Good basic math, analytical, follow-up, problem solving and organizational skills
• Familiar with ERP software and SAP experience a plus.
• Airline and food manufacturing industry experience helpful
• Ability to adapt well to change and change management
• Must be able to understand and apply basic knowledge of an ERP system
• Must have a solid working knowledge of MS Excel and MS Office
• Must have excellent attention to detail
• Must thrive in a team-based environment
• Must have the ability and desire to meet required timelines, and be proactive in problem solving

Language / Communication

Skills:

• Excellent oral and written communication skills.
• Ability to communicate with multiple employees in a fast paced environment

Job Dimensions

Geographic Responsibility: USA

Type of Employment: Full-time

Travel %:10

Exemption Classification: non-exempt

Internal Relationships: employees at all levels of the organization

External Relationships: Customers and vendors

Work Environment / Requirements of the Job:

• Regular…