Accounts Payable Clerk

Job Summary/Purpose

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and related transactions. This position ensures compliance with company policies and procedures while supporting the financial operations of Delta Utilities. The Accounts Payable Clerk maintains strong vendor relationships, assists with resolving discrepancies, and collaborates with both internal departments and external stakeholders.

The Accounts Payable Clerk is responsible for the accurate and timely processing of vendor invoices and related transactions. This position ensures compliance with company policies and procedures while supporting the financial operations of Delta Utilities. The Accounts Payable Clerk maintains strong vendor relationships, assists with resolving discrepancies, and collaborates with both internal departments and external stakeholders.

• Process non-po invoices, PO invoices using an automated three/two-way match process, ensuring proper GL coding, and approval.
• Accurately enter financial transactions into accounting software (i.e. Oracle, etc.) including invoices, payments, and other financial documents.
• Identify, analyze, and communicate discrepancies with vendor invoice variances and resolve.
• Assist with vendor set-up and obtain all documents from vendors and banks reconcile vendor statements promptly.
• Manage vendor database and respond to vendor inquiries.
• Maintain accurate vendor records.
• Prepare and schedule payments to vendors ensuring accurate disbursements.
• Participate in UATs (User Acceptance Testing) for new system and system enhancements.
• Collaborate with AP leadership to resolve transactions, monitor aged invoices, and support day-to-day activities.
• Identify opportunities for process improvements and assist with drafting procedures.
• Assist with maintenance of general ledger.
• Maintain accurate and organized financial records, including filing and retrieving documents as needed.
• Assist with accounting tasks as needed, such as preparing reports, assisting with audit requests, and providing support to other departments.

• High school diploma or equivalent.
• Associate or bachelor’s degree in accounting preferred.

2+ years of Accounts Payable experience, with experience in a large company a plus.

• Technical proficiency in Microsoft Office.
• Hands on experience with ERP system, preferably Oracle.
• Knowledge of basic accounting principles.
• Ability to work independently and prioritize tasks.
• Strong analytic abilities, detailed-oriented, and a strong communicator.

• None

• Able to operate a personal computer, either desktop or laptop.
• Able to sit for extended periods of time.
• Able to operate a copy machine, fax machine, calculator, telephone and other miscellaneous office equipment.
• Able to exert up to 10 Lbs. of force occasionally, and /or a minimal amount of force frequently to lift, carry, push or otherwise move objects.

The Physical Demands described here are representative of those that must be met by an employee to successfully perform the Accountabilities and Essential functions of the job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Perform other job-related duties as assigned, within your scope of responsibilities.
• Job duties are performed in a normal and clean office environment with normal noise levels.
• Work is predominately done while standing or sitting.
• The ability to…