Payroll & Accounting Assistant

The Payroll and Accounting Assistant is a full-time position responsible for payroll processing and cost entry duties in the New Orleans office of a large law firm. Training will be provided.

• Maintain payroll information by collecting, calculating, and entering data.
• Verify new hire information provided by the Human Resources Department.
• Update payroll records to reflect changes in tax exemptions, insurance coverage, savings deductions, job titles, and department or division transfers.
• Maintain payroll operations by following established policies and procedures and reporting needed changes.
• Collect, edit, and adjust time clock punches.
• Process semi-monthly payroll.
• Submit FSA information to healthcare providers.
• Maintain vacation and sick leave accruals.
• Balance and import the semi-monthly payroll journal entry.
• Respond to payroll-related inquiries.
• Compile and distribute internal management reports from the payroll system.
• Maintain accounting-related spreadsheets.
• Import or enter costs into the firm's accounting system for billing to firm clients.
• Perform other tasks and projects as assigned by the Payroll Manager or other Accounting Managers

• High school diploma or equivalent; associate's degree or prior payroll experience preferred.
• Proficiency in Microsoft Excel and strong data entry skills.
• Ability to maintain the confidentiality of employee compensation and personal information.
• Detail-oriented, well-organized, and able to work effectively in a fast-paced environment.
• Excellent written and oral communication skills.
• Strong numerical aptitude and ability to learn new processes quickly.

This job summary is only meant to be a representative summary of the major responsibilities and accountabilities performed by incumbents of this job. The incumbents may be requested to perform job-related tasks other than those stated in this description.

The Human Resources department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history.

Criminal history will not automatically disqualify a candidate.