Construction Staff Accountant​/Finance Operations Specialist

Construction Staff Accountant/ Finance Operations Specialist

Keep the Numbers Right, Keep Projects Moving – Join Pro Commercial as a Construction Staff Accountant / Finance Operations Specialist!

Job Title: Construction Staff Accountant / Finance Operations Specialist

Salary: $60,000 – $70,000 per year

Employment Type: Full-Time

Department: Finance

Reports To: Chief Financial Officer (CFO)

FLSA Status: Exempt / Non-Exempt (to be determined)

Location: Huxley, IA (In-office or Hybrid potential based on candidate)

Pro Commercial is seeking a detail-oriented and organized Construction Staff Accountant / Finance Operations Specialist to support core accounting functions. This role plays a key part in ensuring financial accuracy and operational efficiency across accounts payable, accounts receivable, job costing, and monthly financial close. The ideal candidate is highly reliable, skilled in Quick Books Desktop, and thrives in a fast-paced, construction-focused environment.

Pro Commercial builds high-quality commercial spaces with precision, speed, and professionalism. Our team culture is collaborative, systems-driven, and centered around personal accountability and clear communication. As a finance team member, you'll be a critical support to our field and operations staff—ensuring the numbers match the work in the field.

• Process vendor invoices in Quick Books Desktop
• Match documentation and code transactions to jobs, cost codes, and GL accounts
• Track and process retainage payments
• Maintain accurate vendor records and support documentation
• Credit Card & Expense Reporting:
• Review credit card transactions and employee expense reports
• Ensure completeness of receipts and approvals
• Prepare and sync transactions for accounting system entry
• Escalate missing information or discrepancies
• Job Costing Support:
• Validate cost code and job accuracy
• Identify and correct misclassified expenses
• Assist with job cost reports and reconciliations
• Accounts Receivable:
• Generate customer invoices including retainage tracking
• Record payments and monitor aging reports
• Support basic collections communication and follow-up
• Payroll & Close Support:
• Assist in payroll allocation and distribution
• Perform reconciliations for bank accounts and credit cards
• Support posting of journal entries and assist in monthly close activities
• Project Support
• Set up new jobs/projects in Buildertrend, including scope details and status updates
• Prepare subcontracts for assigned jobs
• Follow up with subcontractors on outstanding contract items, COI, and W-9 documentation
• Track project milestones, deliverables, and deadlines
• Monitor project budgets and expenses, flagging discrepancies
• Communication & Coordination
• Serve as a point of contact between project teams, vendors, and stakeholders
• Relay updates between team members and the Project Coordinator
• Help resolve scheduling conflicts or resource bottlenecks
• Subcontractor Onboarding & Compliance
• Assist the Project Coordinator in identifying and securing qualified subcontractors
• Support the preparation, review, and execution of subcontracts with selected subs
• Set up new subcontractors in Buildertrend and manage their onboarding from start to finish
• Collect, verify, and track Certificates of Insurance (COI) and W-9 forms for all subcontractors; follow up on expiring or missing documentation
• Collect and track subcontractor lien waivers (conditional/unconditional, progress/final) to ensure they're on file before payments are released
• Maintain records of subcontractor agreements, scope of work, and contract terms
• Follow up with subcontractors on outstanding contract items or missing documentation
• Documentation & Reporting
• Maintain project files, records, and shared drives/folders
• Maintain accurate, up-to-date job,…