Administrative Assistant Law Career

Location: New Orleans

Salary: Depends on Qualifications
Location : New Orleans, LA
Job Type: Full-Time Staff
Job Number:
Division: Academic Affairs
Department: Law Career Services
Opening Date: 01/07/2026
FLSA: Non-Exempt

Description

The Career Development Office Programs and Communications Assistant sits at the front desk of the office and serves as the initial point of contact for students, alumni, legal professionals, and University personnel. In addition, the Assistant will handle various administrative tasks, including helping with budget requests, managing office inventory, coordinating and publicizing office-sponsored student and employer events/programs, responding to emails and telephone calls from employers, students, and members of the legal community, and managing the Office's Symplicity job posting system.

The Assistant will also research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas. The Assistant will also create the Office student newsletter.
Examples of Duties

• Maintain a professional, confidential, and inviting atmosphere for students, alumni, employers, and visitors.
• Acts as the first point of contact in the reception area of the Law Career Development Office, including welcoming and assisting students, alumni, employers, and other visitors at the front desk, answering the telephone, and responding to the office email.
• Manage the Symplicity system, including updating and tracking job postings, maintain employer, student, and alumni databases, and answering student and employer questions about Symplicity
• Support office administrative functions, including maintaining an inventory of office supplies and office equipment; creating and submitting P.O. orders, check requests, and travel-related reimbursements; managing conference registrations and other professional association dues and membership payments; receiving and distributing mail; and other duties as assigned.
• Coordinate all Office-sponsored events/programs, including securing event space, parking passes, catering, and publicizing events.
• Advertise events, programs, and professional opportunities to students as relevant, over email, social media, and via weekly newsletter.
• Research and create/maintain resources regarding legal job opportunities for students and graduates in various states and practice areas.

Additional Responsibilities:

• Other duties as assigned.

Typical Qualifications

• High school degree, GER, or equivalent required. Bachelor's preferred.
• Attention to detail, excellent organizational skills, ability to multi-task, flexibility, and comfort learning new and existing technology.
• Superior communication skills, both verbal and written.
• Ability to create a welcoming environment for students and to work proactively with school staff, faculty, and administration in a collegial team environment.
• Proficient in MS Word, Excel, and Adobe.
• Resume and cover letter required.

Physical Requirements:
Ability to sit at desk for 7.5 hours, ability to type for 7.5 hours, occasional lifting of light items, limited local travel.
Ability to perform job duties with or without reasonable accommodation.

In accordance with the Campus Security Act as amended, Loyola University publishes annually and distributes to members of the academic community, and upon request to prospective (students/employees), an That report includes current policies and procedures of the University Police Department for the reporting of campus crimes, notifying the campus community of occurrence of campus crimes, policies regarding access to campus buildings, the enforcement authority of the University Police Officers and their relationship to local police.

University policies on the possession, use and sale of alcohol and illegal drugs are outlined. The Campus sexual Assault Program and policy is described. Campus crime statistics as defined under this law for the last three calendar years are included. A copy of this report may be secured from the (Office of Admissions), (Office of Human Resources), or from the University Police Department.

Loyola University New Orleans does not unlawfully discriminate on the basis of race, color, gender, sexual orientation, age, religion, disability, veteran's status or national origin in its educational programs or activities, including employment and admissions. At the same time, Loyola cherishes its right to seek and retain personnel who will make a positive contribution to its religious character, goals, and mission in order to enhance the Jesuit, Catholic tradition.
We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, tuition remission, holidays, vacation, and sick leave.

Part-time employees who work an average of 30 hours per week over the course of a year, receive certain benefits on a pro-rated basis.

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