Office Manager

Overview

This position, also known as the business office manager, is responsible for making sure that a company's support staff is running smoothly. This role involves organizing, planning and overseeing administrative assistants, or working with one or two people in a smaller office. Office Managers ensure the office runs smoothly, including keeping supplies in stock, ensuring administrative and office staff are performing, working with vendors, planning events, maintaining a clean, orderly and safe facility, and managing the accounting functions as they relate to entering payables, recording receivables, managing job files and communicating effectively with clients and employees.

• Maintaining an organized workspace to ensure all incoming and outgoing communication is representative of BELFOR Practices, Processes and Standards
• Communicate effectively and timely with employees and clients on needs and updates
• Manage and motivate employees through continued training and acknowledgement
• Effectively address and resolve employee or client conflicts as needed
• Apply as necessary and ensure compliance with Federal and State DOL, EEOC, OSHA, Davis Bacon regulations
• Timely creation of new jobs in JD Edwards as required
• Organizing and maintaining an up to date job file for Estimator/General Manager Review
• Participate in Bill Review process to ensure Client Job results are appropriate
• Improve employee and client retention rates through active communication and problem solving efforts
• Using JD Edwards and BCS to maintain vendor list
• Ensure compliance with vendor requirements
• Monthly Reconciliation of AP statements
• Customer file maintenance; digital database and physical file system
• Attend BELFOR sponsored operations and safety training courses as required

• 2+ years general office management experience
• Strong math and data entry skills
• Construction or insurance industry experience preferred
• Microsoft Office (strong emphasis in Word & Excel)
• Ability to multitask in a fast-paced office environment
• English language literacy & fluency
• Oracle system experience ideal, including JD Edwards Multi-line phone system
• Customer Service
• Strong written and verbal communication skills

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.