Field Office Clerk

Overview

JOB DESCRIPTION An Administrative/Payroll Clerk will provide admin support related to industrial maintenance work being performed at a petrochemical processing plant, including but not limited to responsibilities described below.

• General administrative/clerical office duties (i.e. copy, file, print, scan, answer phone calls, etc.); support timekeeping/payroll activities; receive/review/enter data from various sources; prepare reports as needed; support AP/AR activities; process and update employee information; general data entry/management.

JOB DESCRIPTION An Administrative/Payroll Clerk will provide admin support related to industrial maintenance work being performed at a petrochemical processing plant, including but not limited to:

• General administrative/clerical office duties (i.e. copy, file, print, scan, answer phone calls, etc.); support timekeeping/payroll activities; receive/review/enter data from various sources; prepare reports as needed; support AP/AR activities; process and update employee information; general data entry/management.

• Must be able to meet all physical requirements – see below.
• Must have reliable transportation.
• Typical work schedule is 9/80; however the candidate must be willing and able to work extended schedules in support of occasional special project or turnaround.
• Capable of working effectively with a team under the direction and supervision of an experienced Manager.
• Must successfully complete a 90-day probationary period. Any disciplinary and/or attendance issues during this time will be grounds for termination.
• Must maintain satisfactory bi-annual evaluation scores of no less than 3.0. Unsatisfactory bi-annual evaluation scores of less than 3.0 for two consecutive cycles will result in disciplinary action, up to termination, for poor performance.

• Must have a strong approach, understanding, and commitment to safety, quality, and efficiency in an industrial environment.
• Must actively participate and support site programs such as (at a minimum):
• Safe Catch/Quality Catch/Stop Work Authority
• Continuous Improvement (SMART Focus)
• Applicable customer initiatives/programs
• Must have applicable administrative assistant/clerk experience as outlined above.
• Must be highly detail oriented, organized, able to work both in a team environment as well as independently, capable of effectively multi-tasking, capable of understanding, prioritizing, and managing priorities to meet deadlines.
• Must be capable of effectively/proactively identifying, addressing, and escalating, if necessary, any roadblocks in a timely manner to ensure successful outcomes and meet deadlines.
• Must have extensive customer service experience and be capable of establishing/maintaining effective relationships to reach desired outcomes.
• Must be experienced with and thoroughly understand how to handle, manage, and secure sensitive and personal information to always ensure its confidentiality.
• Must have demonstrated experience in timekeeping/payroll activities for a mid-large-scale workforce with complex and varying schedules.
• Must have demonstrated experience in Accounts Payable/Receivable activities.
• Must have experience with general administrative/clerical activities such as, but not limited to, copy, file, print, scan. Must also have experience and understanding of maintaining applicable personnel files/folders in both physical and electronic formats, etc.
• Must have experience receiving, validating, and entering employee workhours in various systems to include Zachry (Oracle) and customer (Track).
• Must have experience setting up direct deposits, processing check cancellations, W-4s, etc.
• Must be capable of effectively communicating utilizing various means such as written, verbal, electronic, etc. to build and maintain satisfactory and effective relations with Zachry and customer resources.
• Will be responsible for receiving, reviewing, and entering data into both Zachry and customer systems/databases according to established workflow processes, including onboarding, offboarding, badge requests, etc.

• Current or Former Zachry Employee…