Administrative Assistant

Overview

Louisiana Department of Public Safety & Corrections – Corrections Services, Elayn Hunt Correctional Center, St. Gabriel, LA. Our mission is to promote public safety and strengthen communities through fair, professional, and responsive corrections services. We are committed to protecting the people of Louisiana with integrity, accountability, and respect for the rights and dignity of all. This opportunity is to join a dedicated team supporting public safety, working in a correctional facility where professionalism, resilience, and teamwork are essential.

Elayn Hunt Correctional Center is seeking a highly organized and dependable Administrative Assistant 3 to provide advanced administrative support to the Corrections Assistant Warden and the Administrative Program Director. This position helps ensure the smooth operation of daily administrative functions within a dynamic correctional environment. The ideal candidate is a proactive problem-solver with strong communication skills, exceptional attention to detail, and the ability to manage sensitive information with professionalism and discretion.

This role supports leadership, coordinates critical processes, and helps maintain efficient operations.

• Culture: DOC values and supports employees through recognition programs, promoting internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged through numerous avenues.
• Benefits: Comprehensive benefits include a defined benefit pension plan, health insurance (available post-retirement), at least 10 paid holidays, sick and annual leave with rollover, overtime or time off for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, and alternate work schedules. Some positions may offer 4/10s based on policy requirements.

Please visit our website to learn more about DOC, our facilities, and our mission.

• Accepting Direction: Open to guidance or instructions.
• Communicating Effectively: Clear, structured communication that promotes understanding and engagement.
• Focusing on Customers: Understands and meets the needs of internal and external customers.

Two years of experience in administrative services.

Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Official job specifications for this role are defined by the State Civil Service and can be found here.

• Compiles, organizes, and prepares information for special assignments, reports, and investigations. Gathers data to respond to inquiries, drafts correspondence, and prepares letters for signatures of the Corrections Assistant Warden and the Administrative Program Director for distribution to internal staff, external partners, vendors, and the inmate population.
• Provides comprehensive clerical and administrative support to all department heads within the Administrative Division. Utilizes computer systems for data entry, inquiries, and report generation (Microsoft Word, Microsoft Excel, Lotus Notes, inmate banking systems, Time and Attendance).
• Maintains confidential files and records for the Administrative Division, ensuring accuracy, organization, and secure handling of sensitive materials. Manages filing, mail distribution, prioritizes immediate attention items, and assists with office policies and procedures. Screens calls and greets visitors.
• Prepares and processes bi-weekly Time and Attendance payroll for assigned areas, ensuring accuracy and timeliness.

Appointment Type: Probation or Promotion of a permanent, classified Louisiana state employee. Current permanent status employees may be required to accept a probational appointment. A promotion may require a trial detail prior to permanent promotion. The posting may be used to fill a temporary vacancy; if filled as temporary, conversion to a probational appointment may occur if a permanent position becomes available.

• IMPORTANT: In the supplemental questions, applicants must authorize contacting prior employers to check references under PREA…