Business Office Coordinator

Location: New Orleans

Business Office Coordinator page is loaded## Business Office Coordinator locations:
0232 A.R. Choppin Hall - Chemistrytime type:
Full time posted on:
Posted Todaytime left to apply:
End Date:
June 18, 2026 (30+ days left to apply) job requisition :
R##
**** All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).****##
** If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.**## Job Posting

Title:

Business Office Coordinator## Position Type:

Professional / Unclassified## Department:

LSUAM Science - Chem - Business Management Post-Award (Tonia L. Givens ))##

Work Location:

0232 A.R. Choppin Hall - Chemistry## Pay Grade:

Professional Hourly##

Job Description:

This professional position supports approximately 45 academic and research faculty, 20 research staff, and 130 graduate students in the Department of Chemistry. This position is the primary point of contact at the department’s front desk, acts as a liaison for internal and external communications, helps coordinate events and handles all student employment matters.
*
* Job Duties:

**** 40%*
* ** ADMINISTRATIVE SUPPORT
** Greets and assists visitors by answering inquiries, giving instructions or referring them to other staff members. Manages and directs all telephone calls. Maintains employee and departmental directories and assigns/updates departmental mailboxes. Distributes information to departmental groups via email listserv. Coordinates key requests with Facility Services for faculty, students and staff requesting keys to Choppin Hall, the Chemistry and Materials Building and Williams Hall.

Manages conference room reservations for Choppin Hall and the Chemistry and Materials Building. Ensures mailroom and conference rooms are accessible during business hours and well-maintained.

Provides guidance and support in the effective use of departmental office equipment, including copiers and fax machines. Coordinates the procurement of supplies necessary for the operation of copiers, fax machines, and related office equipment, ensuring consistent availability and functionality. Assigns, monitors, and maintains approximately 200 departmental copier user accounts, ensuring accurate record-keeping and proper access. Maintains a comprehensive inventory of user accounts and prepares monthly usage reports.

Serves as the primary liaison with equipment vendors for repair and service requests and performs routine in-house maintenance and troubleshooting to maximize equipment reliability and efficiency.
** 20%*
* ** OFFICE SUPPORT
** Manages all incoming and outgoing departmental mail, including coordinating bulk mailings in accordance with LSU procedures. Posts departmental announcements and seminar notices and oversees student errands. Schedules and trains student office workers to assist with a variety of administrative tasks. Maintains office supply inventory and procures supplies as needed to support faculty and staff. Composes, edits, and reproduces documents for faculty upon request, ensuring accuracy and adherence to LSU standards.

Updates departmental employee and graduate student photo board
** 20% STUDENT EMPLOYMENT
** Processes undergraduate and graduate student personnel actions in the Workday HCM, including hiring, job and compensation changes, additional jobs, onboarding and terminations, Maintains a financial database for student employment funding and reconciliation at the end of each semester. Provides support to students during onboarding and addresses employment and payroll-related inquiries. Monitors and manages timekeeping for undergraduate student employees to ensure accurate payroll processing and compliance with LSU regulations.
** 15% EVENTS & COMMUNICATIONS SUPPORT
** Serves as the primary point of contact for departmental events and internal communications. Responsibilities include coordinating departmental events and working closely with the college Sci Comm team on all communications needs, including but not…