Litigation Legal Administrative Assistant

JOB DESCRIPTION

Job Title: Litigation Legal Administrative Assistant

Location: New Orleans, LA 70170

Salary/Payrate: $60K-$75K annually and AWESOME benefits!!!

Referral Fee: AMS will pay $500 should the person you refer gets hired

Candidates MUST HAVE e-filing experience at both the State and Federal Level

Ideally Candidates will have mass tort, asbestos, and some medical malpractice experience.

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys working collaboratively with legal teams to deliver exceptional service to clients.

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

• High school diploma or equivalent required;
  Bachelor’s degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Familiarity with, or the ability to rapidly acquire familiarity with, relevant court rules and procedures.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.