Programs Assistant; HR Team Europe

People Programs Assistant

We are looking for a proactive and detail-oriented People Programs Assistant to join our People Team s is a junior-level role designed for someone who wants to start or further develop their career in HR.

In this position, you will support the operational and administrative delivery of our People initiatives. You will help ensure smooth execution of internal processes, programs, and events by coordinating logistics, maintaining documentation, supporting communications, and keeping trackers and calendars up to date.

You will work closely with experienced People and Recruiting Partners and HR professionals, gaining hands‑on exposure to onboarding, employee experience, employer branding, internal communications, and reporting.

This role offers a strong foundation in HR operations and provides opportunities to grow, take on more responsibility over time, and develop within Zoolatech and the broader HR profession.

If you enjoy structured work, coordination, and being the person who keeps everything running smoothly behind the scenes while building your HR career, this role is for you.

• Provide administrative support across multiple People streams under the guidance of People Programs Leads
• Maintain calendars, support communication flows, and follow up on assigned action items
• Prepare presentations, create materials, and assist with documentation updates
• Maintain the internal communication calendar and update content in the Zoola Portal
• Support onboarding logistics by sending invitations and adding newcomers to bootcamp groups
• Assist with administrative onboarding processes and ensure trackers are up to date
• Post vacancies and updates on Linked In and IT professional portals
• Maintain employer branding platforms administratively (content updates, formatting, consistency)
• Assist in the execution of employer branding initiatives, supporting preparation and follow‑up tasks
• Assist with the coordination of employee experience initiatives such as Zoola Birthday Day, welcome packs, global swag distribution, vendor communication, birthday posts, and Team meetings logistics
• Support preparation, logistics, and follow‑up activities for People initiatives as assigned
• Support WAW office operational needs
• Assist with logistical coordination for hybrid events and managers’ off‑sites (venue booking support, meeting room setup, workspace arrangement, catering coordination)
• Maintain trackers and support reporting updates in HRMS and Excel
• Assist with data consolidation and ensure information accuracy
• Support operational communication and participation tracking for Zoola Sport initiatives

• 1+ year of experience in an administrative, coordinator, or support role
• Strong organizational skills and ability to keep tasks structured
• High attention to detail and accuracy in documentation and reporting
• Ability to manage several parallel tasks with supervision and clear priorities
• Clear and professional communication skills
• Fluent Polish and Upper-Intermediate (B2+) English
• Good working knowledge of Excel (data organization, basic formulas, simple reporting)
• Comfortable working with trackers, spreadsheets, and internal systems
• Proactive mindset and willingness to learn
• Experience supporting events, internal initiatives, or HR processes will be an advantage