Facilities​/Operations Coordinator

Facilities/Operations Coordinator

Requisition #: 4113

Location:

New Orleans, LA, US, 70119

Property:
Fair Grounds Race Course

Pay Range: $19.23 - $24.00

This position provides administrative support for the Director of Facilities. The role involves handling typing, filing, and scheduling of work orders, and coordinating various facility-based maintenance activities at the Fair Grounds Race Course. Responsibilities include entering field work requests from site personnel into the Brightly Computerized Maintenance Management System (CMMS), ensuring they are reviewed, approved, and converted into work orders or declined with notifications to the requestor.

The coordinator also handles supply coordination, special projects, and provides critical thinking and superior judgment to plan, prioritize, and organize a diversified workload, and recommends changes in administrative practices to increase operational efficiencies.

• Establishes, develops, maintains and updates the filing system for Chief Facilities Engineer, retrieving information from files when required.
• Assists the Facilities Director with departmental scheduling and payroll.
• Organizes and prioritizes large volumes of information and calls.
• Takes messages or fields/answers all routine and non-routine questions.
• Interfaces with critical facility management services ensuring compliance with site procedures and guidelines.
• Administers and maintains Brightly (Work Orders) to ensure all system data is updated, accurate, and compliant following approved procedures.
• Manages routine regulatory reporting related to compliance and environmental activities (local, state, and federal).
• Aids in prioritizing, planning, coordinating and scheduling corrective, preventive, and predictive maintenance work for assigned maintenance areas and external service providers.
• Assigns emergency calls to the appropriate internal or external resources for mitigation.
• Works with outside maintenance vendors, contractors, and suppliers to provide our operation with quality services.
• Generates purchase orders and work requests to Facilities Maintenance service providers.
• Supports the generation of preventive maintenance work orders; tracks timely completion of preventative maintenance schedules and corrective maintenance backlog.
• Collaborates with purchasing team for timely procurement and acquisition of parts needed for planned maintenance.
• Enter requisitions in procurement systems for goods and services as needed and processes Ariba transactions (Bids, Quotes and Capital Projects).
• Performs other related duties as assigned.

Must be 21 years or older. Must be able to obtain a Louisiana State Racing License.

High school diploma or Associate’s/Bachelor’s degree. Three to five years of administrative experience with the use of Microsoft Office and other computer related software. Demonstrated experience and proficiency in the use of a CMMS is a plus. Requires excellent computer skills specifically with Microsoft Office (Excel, Word, PowerPoint). Demonstrated ability to read, analyze, and interpret common documentation; respond to inquiries or complaints;

write and present information to management; perform normal mathematical computations. Spanish speaking a plus. Ability to define problems, collect data, establish facts and draw valid conclusions; interpret extensive instructions and handle multiple variables.

Work involves lifting, walking, talking, hearing, bending, stooping, and climbing. Must be able to lift and carry up to 50 pounds. Equipment used regularly includes computer, telephone and copier. Office/Casino environment; subject to outdoor temperature; exposed to smoke, bright lights and noise  noise level. Occasional work in extreme heat or cold conditions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.