FIELD OFFICE Manager - Austin Industrial - Plaquemine LA

Job Details

Austin Industrial is currently seeking an experienced Field Office Manager for projects in the Plaquemine, LA area.

• Jobsite accounts payable/receivable.
• Job cost accounting.
• Change order accounting.
• Support of job status reports.
• Owner billings.
• Project insurance administration.
• Personnel administration.
• Payroll administration.
• Jobsite office administration.

• Prepare and submit monthly pay requests in accordance with contract terms.
• Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department. Receive and distribute payroll checks in accordance with established policies and procedures.
• Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting. Ensure the necessary back-up documentation is on file before approving invoices for payment. Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner. Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
• Maintain the project job-cost ledgers that support pay requests to the owner.
• Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
• Incorporate change order revisions into the schedule of values.
• Assist in preparation of the monthly job status report.
• Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
• Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
• Direct a variety of jobsite personnel functions, e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance.
• Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
• Perform a wide variety of related administrative support tasks, e.g., preparation of safety reports, equipment inventories and maintenance records. Ensure that all equipment onsite is reported for insurance purposes.
• Establish and maintain the project filing system.
• Perform general office and clerical duties.
• Perform other duties as assigned.

• 3+ years of accounting experience working in an industrial setting.
• Knowledge of accounting software programs (e.g., TRACK, CATS).
• Knowledge of MS Office (e.g., Excel).
• Ability to multi-task and handle multiple deadlines.

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401(k) plan.

We are an Equal Opportunity Employer. See the “Know Your Rights” poster available in English and Spanish. See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

If you are a job seeker with a disability and require reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at .