Public Utilities Administrative Specialist

About Our Job

Department:
Public Utilities

Are you an organized, customer-focused professional who thrives in a fast-paced environment? In this role, you will provide essential administrative support to the Public Utilities Department, helping ensure daily operations run smoothly and efficiently. Responsibilities include preparing business correspondence and reports, supporting budget and purchasing processes, coordinating contracts and records, and assisting with a variety of administrative functions that support both internal stakeholders and the public.

• Serve as a primary administrative liaison with County leadership, regulatory agencies, external organizations, and customers
• Coordinate complex calendars, meetings, and events, including scheduling, logistics, agendas, and meeting minutes
• Prepare, proofread, and manage correspondence, reports, presentations, and standard operating procedures
• Research, respond to, and resolve customer inquiries and concerns while providing exceptional customer service
• Assist with budget preparation, financial tracking, purchasing activities, invoice processing, and contract administration
• Manage public records retention, departmental communications, Contact Center knowledge base updates, and creative services requests
• Support emergency management operations, including disaster response activities and Continuity of Operations Plan maintenance
• Coordinate technology-related initiatives, including computer refresh programs, software administration, and electronic records management
• Facilitate human resources functions such as training coordination, ADA compliance support, and organizational chart maintenance
• Process Board and Contract agenda items while coordinating departmental projects, facility needs, inventory, and operational support activities

Monday - Friday, 8:00 a.m.

- 5:00 p.m.

• A High School Diploma or its equivalent AND two (2) to five (5) years of clerical, secretarial, and computer experience
• -OR- A college degree in Business from accredited college or university AND one year of clerical, administrative, and computer experience with some executive exposure

• Knowledge of standard office procedures and composition of correspondence
• Ability to provide excellent customer service under pressure in a fast-paced environment and establish and maintain effective working relationships with co-workers, supervisors, and customers; intermediate accounting skills
• Knowledge of Microsoft Office 365

This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for five (5) years.

Starting Pay: $22.94 per hour

Employee Type:
Regular (Budgeted)

• Health, Dental, Vision, and Life Insurance;
  Short-Term and Long-Term Disability;
  Flexible Spending Accounts;
  Employee Assistance Program (EAP);
  Florida Retirement System (FRS)
• Wellness program including free gyms and classes at multiple Sarasota County Government locations
• 11 paid holidays, 3 personal days, and 16 paid vacation days in the first year of full-time employment, increasing with years of service

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at  ().

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.