Administrative Assistant

Administrative Assistant 3

Provides advanced administrative and secretarial support to a professional, supervisor, or manager. Responsibilities may include highly skilled keyboarding, transcription, and document preparation. Employees perform duties with a high level of independence and exercise sound judgment when handling non-routine situations.

• Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
• Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Thinking Critically: Analyzes key info, weighs evidence, and draws logical, well‑supported conclusions from credible sources.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Demonstrating Initiative: Takes ownership, solves problems, and follows through.
• Displaying Professionalism: Follows policies, meets expectations, and communicates clearly and respectfully across situations.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Time: Plans and completes work on time using tools and strategies to stay focused and on track.

Two years of experience in administrative services.

Experience substitution:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

• Responds to requests for information and interprets departmental rules and regulations.
• Composes and types correspondence for supervisory signature.
• Compiles reports using information from various documents and electronic files.
• Organizes and maintains confidential files and reference materials.
• Prepares meeting materials including agenda, handouts, and binders.
• Assists with administrative tasks such as payroll, preparation, travel reports, and supply orders.
• Types correspondence, reports, and records from drafts or dictation.
• Attends meetings and records or transcribes minutes.
• Proofreads documents for accuracy in spelling, grammar, and format.
• Maintains electronic filing systems and retrieves data to create reports and documents.

Appointment Type: Probational

Work Location: Southern University at Shreveport, Shreveport, LA

Work Schedule: 8:00 AM–5:00 PM