Secretary​/Director

Secretary

Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional's and/or management staff's area of responsibility.

Essential duties and responsibilities include:

• Greeting visitors and directing them to the appropriate departments or individuals
• Answering telephones and responding to inquiries via telephone or email
• Booking meeting rooms, setting up conference calls and taking messages and minutes during meetings
• Performing administrative tasks, including filing and photocopying
• Writing emails, memos and letters
• Implementing and/or developing office procedures and record systems
• Managing databases and file systems
• Ordering and maintaining supplies
• Documenting financial information
• Organizing and distributing messages
• Making and confirming travel arrangements
• Preparing and mailing outgoing correspondence
• Maintaining confidential department files/records
• Performing routine bookkeeping tasks
• Assisting with presentations and reports

Other duties as assigned that are related to the functions of the position.

Education and experience:

Must have a high school diploma or high school equivalency plus three years of clerical experience. Must be able to understand and interpret written and verbal instructions. Must keep accurate, up-to-date written records.

Work environment conditions:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional conduct:
The employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to East Baton Rouge Parish School System policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.

Technological abilities:
To perform this job successfully, an individual must be proficient in general use of a computer, the use of email as a form of communication, and other job-specific equipment, software, and/or applications.

Note:

New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.

Verifient link experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.

The East Baton Rouge Parish School System and all of its entities (including Career and Technical Education Programs) do not discriminate on the basis of age, race, religion, national origin, disability, or gender in its educational programs and activities (including employment and application for employment), and it is prohibited from discriminating on the basis of gender by Title IX (20 USC 168) and on the basis of disability by Section 504 (42 USC 794).