Executive Assistant

Bastion Community of Resilience Executive Assistant New Orleans, LA
· Full time Company website Apply for Executive Assistant

The Executive Assistant plays a critical role in advancing Bastion's mission to serve veterans and their families. Serving as the operational backbone of the Executive Director's office, this position ensures seamless day-to-day functioning across administrative, financial, and facilities functions. The ideal candidate brings a proactive mindset, exceptional organizational instincts, and a genuine commitment to the veteran community. This role offers the opportunity to make a meaningful impact in a dynamic, mission-driven environment.

Bastion Community of Resilience is a 501(c)(3) nonprofit organization that builds communities of connection and person-centered care to empower veterans and their families to achieve resilience and whole health. We are America’s first intentional community for injured veterans and families. We deliver meaningful opportunities that make a difference in the lives of veterans by providing a supportive, therapeutic, and empowering environment.

The Executive Assistant plays a critical role in advancing Bastion's mission to serve veterans and their families. Serving as the operational backbone of the Executive Director's office, this position ensures seamless day-to-day functioning across administrative, financial, and facilities functions. The ideal candidate brings a proactive mindset, exceptional organizational instincts, and a genuine commitment to the veteran community. This role offers the opportunity to make a meaningful impact in a dynamic, mission-driven environment.

• Serve as the primary point of administrative coordination for the Executive Director, anticipating needs and resolving logistical issues before they elevate.
• Manage complex calendars, schedule internal and external meetings, and prepare agendas, briefing materials, and follow‑up action items.
• Maintain and continuously improve organizational systems, including digital and physical filing, shared calendars, sign‑in sheets, and document management platforms (Dropbox, G Suite).
• Draft, proofread, and distribute internal and external correspondence on behalf of leadership with a high degree of professionalism and accuracy.
• Coordinate logistics for board meetings, staff meetings, and organizational events, including venue setup, materials preparation, and minute‑taking as needed.
• Serve as a welcoming and professional first point of contact for visitors, partners, and stakeholders, reflecting Bastion's values in every interaction.

• Oversee procurement, organization, and inventory of office supplies and campus equipment, ensuring availability without overspending.
• Coordinate property maintenance, including lawn care scheduling, vendor management, and contractor oversight, in alignment with organizational priorities.
• Monitor and maintain orderly storage areas across campus in partnership with the Residential Community Coordinator.
• Serve as the primary liaison for vendor and service provider relationships, obtaining competitive quotes and tracking service agreements.
• Identify opportunities to improve campus operations and proactively bring solutions to leadership.
• Assist with financial processing tasks, including accurately logging, coding, and depositing checks in accordance with internal controls.
• Track and reconcile staff timesheets, flagging discrepancies and supporting payroll preparation as directed.
• Support grant reporting and program documentation efforts by compiling data and preparing reports as requested by leadership.
• Assist with onboarding logistics for new staff, volunteers, and program participants.

• Minimum 2 years of experience in administrative support, executive assistance, or operations, preferably in a nonprofit or mission‑driven setting.
• Demonstrated ability to manage competing priorities, meet deadlines, and maintain meticulous attention to detail in a fast‑paced…