Office Professional

Job Summary

Assists Resource Leaders and Project Managers with all aspects of administrative duties, under general supervision.

• Managing the application, renewal and tracking of Professional Engineer licensing.
• Managing the application, renewal and tracking of Company Certificates of Authorization.
• Preparation of proposals.
• Completing clerical and administrative tasks and errands as requested by project managers, resource leaders and management.
• Providing back‑up support for front desk reception, incoming phone calls and mail collection and distribution.
• Registering Company teammates for conferences and exhibits and ensuring displays, promotional items, and marketing materials are delivered and set up.
• Scheduling participants for company‑sponsored events and ensuring all arrangements are made.
• Obtaining quotes and/or scheduling travel, conference calls and video conferences.
• Assisting in meeting scheduling and ensuring proper arrangements are made.
• Preparation and distribution of Resource Leader/Project Manager meeting notes as needed.
• Assisting in coordinating company events including holiday gatherings, community involvement, and retreats.
• Execution of special projects.
• Providing scanning, copying, faxing, and filing services for Resource Leaders and Project Managers.

• Education:
  
  High School Diploma or equivalent required;
  Advanced coursework highly preferred.
• Certification:
  No certification required.
• Experience:
  
  Minimum 5 years of relevant experience in administrative and clerical services in a professional environment.

• Knowledge and application of company standards.
• Knowledge of office administration procedures.
• Proficiency in Microsoft Office and other software as needed.
• Extreme attention to detail.
• Excellent proofreading and grammar.
• Ability to communicate effectively, both verbal and written.
• Ability to maintain confidentiality in all areas.
• Ability to work in a fast paced environment with extreme multitasking.
• Flexible schedule.
• Ability to prioritize effectively.
• Ability to develop reports.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Ability to listen and ascertain the needs of teammates and clients.
• Ability to find and communicate accurate information concerning Hargrove services and capabilities.

• Ability to sit, stand, or walk for long periods of time.

• Highly competitive compensation package.
• Paid time off.
• Health insurance benefits.
• Matching retirement contributions.
• Additional benefits: paid holidays, personal paid time off, medical, dental, vision, life, disability insurance, 401(k).

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.