Travel & Accounts Payable Coordinator
Job in
New Orleans, Jefferson Davis Parish, Louisiana, 70123, USA
Listing for:
Southern University at New Orleans
Per diem
position
Listed on 2026-09-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Salary/Wage Range or Industry Benchmark: 35000 - 50000 USD Yearly
USD
35000.00
50000.00
YEAR
Job Description & How to Apply Below
Travel & Accounts Payable Coordinator
Date July 13, 2026
FLSA Classification
Non-Exempt
Salary Range/Grade
Salary Range: $35,000 - $50,000
Grade:
To be determined.
Reports to
Chief Disbursement Officer
Job Description Summary /objective
The Division of Finance and Administration is principally responsible for the stewardship of the University's resources - financial, physical and information technology. We are committed to continuously improving the services provided to meet the needs of the faculty, staff, and students that we serve. Therefore, the Travel & Accounts Payable Coordinator must practice high ethical and moral standards, practice excellent professional behavior and commit to the department objectives.
The Travel & Accounts Payable Coordinator will serve as the primary contact for all University travel needs. The incumbent will represent the department in educating employees about all aspects of travel; administer and enforce travel regulations and policies; secure bookings, process payments, and confirm travel-related expenses; research questions and issues; reconcile credit card transactions; respond to time-sensitive issues regularly; adhere to all prescribed policies and procedures.
Essential
functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Review and process Request for Authorization to Travel documents for compliance with PPM
49; process and complete requests for car rental bookings, registration payments, airfare payments, hotel payments, and cash advances.Maximize university-negotiated discount rates by managing bookings through centralized corporate travel booking engines and state-approved travel platforms (e.g. Christopherson Business Travel).Collect Bank of America Statements, Travel Card Logs, and supporting documentation from university cardholders.Review and process request for purchases using the LaCarte Card.Oversee the monthly reconciliation of university-issued cards (LaCarte) utilized for travel and procurement, enforcing compliance with state purchasing guidelines.Conduct regular training sessions for academic department heads, administrative staff, and student organizations to communicate updates to Louisiana state travel policies and university reimbursement systems.Implement any functional changes to the travel request and expense systems or procedures, ensuring related assignments are carried out efficiently, effectively, and timely and communicated effectively.Provide all necessary documentation in support of travel.Audit post-travel expenses and receipt documentation against state and university requirements (e.g., verifying itemized receipts, logic behind mileage reimbursements, and unallowable costs like alcohol).Review, verify, and input high-volume travel invoices, corporate card statements, and vendor billing into the accounting system.Audit post-travel expense reports against submitted receipts, business justifications, and regulatory per diem frameworks to clear them for payment.Match travel authorizations, receipts, and invoices to verify accuracy and prevent duplicate disbursements.Prepare, format, and post monthly adjusting journal entries to accurately reflect travel-related expenses and vendor liabilities.Calculate and book month-end expense accruals to ensure unbilled travel expenses are captured in the correct fiscal period.Perform administrative duties, maintaining accurate files and record systems.Complete all requirements for reconciling travel card purchases.Provide guidance regarding travel policy.Work additional hours (may include weekends) needed to complete work assignments; work modified hours during the University's fiscal year-end.Other duties as assigned.Competencies
- Ability to balance high-touch customer service and logistical organization with rigid attention to financial compliance, mathematical accuracy, and GAAP standards and State Regulations.
- Proficiency in Excel and internet usage.
- Exemplary customer service and communication skills.
- Ability to multi-task and balance changing priorities.
- Ability to prioritize workload, meet deadlines, and work effectively under pressure with a high accuracy rate.
- Must ensure that all documentation fits policy and supports the payment.
- Must maintain a well-organized record management system.
- Must be able to effectively communicate with other team members to establish proper record-keeping and to ensure that everyone is aware of how travel requests are…
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