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Operations Administrator
Job in
New Orleans, Jefferson Davis Parish, Louisiana, 70123, USA
Listed on 2026-07-30
Listing for:
Mullin
Full Time
position Listed on 2026-07-30
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Data Entry, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Location: New Orleans
- Tracks and manages change orders to contracts and ensures budget compliance
- Compiles data to complete contract submittals
- Issues purchase orders in compliance with the contract budget and reconciles all invoices received against those Purchase Orders
- Assists and reviews departmental billing
- Works with departments to support purchasing functions including setting up material lists and placing final shipping orders
- Review Closed Job Report each week with team. As jobs are closed, initiate Administrative close out process
- Communicates effectively with clients in terms of invoicing, scheduling, collections etc.
- Prepares, coordinate, and maintain vendor information and tracking.
- Submits time approval to HR
- Review schedules each week with Production team to be familiar with Work In Process (WIP).
- Inputs information as necessary into data systems including Aspire
- Manages subcontractor compliance requirements, including certificates of insurance (COIs)
- Oversees departmental workflow processes to ensure efficiency and accuracy
- Collaborates with the sales team to process and reconcile change orders
- Coordinates weekly material procurement for both internal operations and external projects
- Prepares job reporting and assists with project forecasting
- Coordinates 811 utility locate requests for active projects
- Facilitates communication between field operations and sales teams regarding change orders and ensures accurate reconciliation of all COs
- High school diploma or equivalent
- At least 2 years of experience in an administrative position is required
- Strong communication skills with a positive attitude
- Ability to work well in a fast-paced environment where time-sensitive tasks are the norm
- Ability to maintain confidential information
- Proficient in Excel, Microsoft Word, and basic computer functions
- Must be a multitasker and be able to prioritize
- 401K plan with partial match
- Paid Time Off to include Vacation and Sick
- Dental, Vision, Disability and many more supplemental insurances
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