Audit Administrative Assistant - Metairie, LA

Location: Metairie

About Mauldin & Jenkins, LLCFounded in 1918, Mauldin & Jenkins, LLC has operated as one continuous, trusted entity for over a century. As a Top 100 CPA Firm, our long-standing reputation is built on providing high-quality assurance, tax, and advisory services. We pride ourselves on fostering a culture of continuous learning, work-life balance, and dedicated client service across multiple industries.

Mauldin & Jenkins is seeking an Audit Administrative Assistant at our Metairie office. The successful candidate will be personable, professional, and adept at multitasking in a deadline-driven environment while maintaining superior attention to detail and accuracy. Strong organizational, time management, and communication skills are a necessity – along with sensitivity to confidential matters.

The primary responsibilities include but are not limited to:

Responsible for accurately composing correspondence such as reports, memorandums, departmental notes, engagement letters, and other documents as assigned

Handling confidential financial information for clients

Following internal processes to ensure quality control

Schedules meetings and departmental activities

Management of client electronic databases

Attending departmental meetings and preparing notes

Departmental travel arrangements when needed

General office duties such as ordering supplies, processing incoming and outgoing mail, maintaining files and records, and distributing information as needed

The following skills are needed for this role:

Experience in public accounting or professional services firm is preferred but not required

Proficiency with Microsoft Office (Word, Excel, PowerPoint)
Proficiency with Adobe Acrobat (creating and editing PDF files)

Experience with Google Workspace (Gmail, Drives, Docs, Sheets, Calendar)
Strong organizational skills and attention to details

Experience in prioritizing work to meet deadlines, ensuring appropriate follow-up and closure in a fast-paced, time-sensitive team environment

Experience in working with a team across multiple offices

Strong communication skills

Strong typing and proofreading skills

Flexibility to work additional hours as needed during busy seasons

What We Offer At Mauldin & Jenkins, we recognize that our people are our greatest asset. We offer a competitive compensation package, comprehensive benefits, opportunities for rapid career acceleration, and a collaborative work culture built on over 100 years of stability and excellence
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