Administrative Coordinator 4

administrative coordinator 4

as611 $ 32,781 - $56,181 creation date: 01/17/2005 change date: 04/22/2025

function of work: to perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.

level of work: advanced

supervision received: general from higher-level clerical and/or supervisory personnel.

supervision exercised: may supervise 1-2 lower-level personnel.

job distinctions: differs from administrative coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from administrative program specialist--a by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.

core competencies: identified by state civil service, core competencies are the knowledge, skills, abilities and behaviors based on the work tasks outlined in the examples of work. More information on the scs competency model can be found here.

accepting direction, demonstrating accountability, following policies and procedures, managing resources, thinking critically

examples of work: examples below are a brief sample of common duties associated with this job title. Not all possible tasks are included.

Note:

positions allocated at this level tend to focus on specialized, programmatic examples of work as listed below: performs responsible departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Serves as liaison and/or contact person for the department or office between and amongst other departments, customers, vendors, and agencies. Receives applications or other forms and reviews for compliance with department policies;

works to resolve discrepancies; may make initial determinations regarding client's eligibility for department services. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

May begin performing duties related to traditional administrative functions, such a property control, purchasing, and safety, in addition to other clerical duties as noted above.

qualification requirements: minimum qualifications: three years of experience in administrative services. Experience substitution: every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

competencies:

communicating effectively: the ability to relay information correctly and appropriately to connect people and ideas.

displaying expertise: the ability to exhibit specialized skills or knowledge gained from experience or training

managing resources: the ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

using data: the ability to use relevant and valid data to inform a recommendation for action.

additional job description:

competencies:

accepting direction - the ability to accept and follow directions from those higher in the chain of command, communicating effectively - the ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement, demonstrating accountability - the ability to take ownership of actions, behaviors, performance, decisions, and outcomes, focusing on customers - the ability to understand and meet the needs, preferences, and experiences of internal and external customers, following policies and procedures - the ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, state civil service rules, and organizational policies

special instructions:

location: jefferson parish extension office, jefferson, laminimum requirements: three years of experience in administrative services. For more information and substitutions contact (Use the "Apply for this Job" box below). or the agcenter hrm office. Resumes will not be accepted in lieu of a completed application. You must include all relevant education and experience on your official application. Position is not eligible for remote employment. Apply online at  Final date to receive applications: 8/4/2026 or until suitable candidate is identified.

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