Executive Assistant

Job title: Executive Assistant - Pearl River Site

Location: Pearl River, NY

About the job

Join a global network that powers how Sanofi delivers — seamlessly, purposefully, and  Manufacturing & Supply,you’llhelp reimagine how life-changing treatments reach people everywhere, faster.

Overview:

Sanofi is seeking an Executive Assistant for our Pearl River site. The ideal candidate must be a detail-oriented self-starter with excellent organizational, communication, and time management skills who will provide executive-level support to the Site Head while also serving as the site administrator. This dynamic role encompasses executive support, site communications, employee engagement, and event coordination. The position will have interactions with people at various levels and all functions across the Pearl River site and the broader Manufacturing and Supply, US organization.

About Sanofi

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Main Responsibilities:

Executive Support

Perform diverse office and administrative duties requiring tact, diplomacy, discretion, and judgment. A high degree of business acumen is required to ensure the ongoing operation of the site.

Manage the calendar of the Site Head, including scheduling meetings, travel arrangements, and prioritizing commitments

Coordination of leadership team meetings & schedule

Attend relevant site leadership meetings and follow up on action items

Maintain strict confidentiality in all business activities, especially on matters that have significant impact to the Company and involve strategic initiatives and plans

Assist the Site Head wherever needed to conserve their time and perform all other duties as assigned

Site Administration & Communications

Develop and distribute site communications including posters, newsletters, and announcements

Manage and post content on Viva Engage to keep employees informed and connected

Serve as a key point of contact for site-wide information and updates

Prepare status reports and documents needed for the operation of the site

Employee Engagement & Events

Plan, coordinate, and execute site events and employee engagement programs

Support initiatives that foster a positive workplace culture and team collaboration

Coordinate logistics for site-wide meetings, town halls, and special events

Onboarding Support

Help coordinate new employee welcome activities and orientation sessions

Create and maintain site orientation materials to ensure a positive onboarding experience

Procurement & Administrative Operations

Process purchase orders through eBuy/COUPA

Review, analyze, and recommend/take actions based on data gathered from a variety of sources

Maintain a wide range of independent contacts both inside and outside the organization

Assist in the development, implementation, and administration of company programs

Provide guidance, interpretation, and administrative assistance to client groups and colleagues

About You

Required Qualifications:

5+ years of professional experience in a similar administrative/executive assistant role OR in a communication role, with considerable experience and knowledge working with Microsoft Office Suite including Word, Excel, PowerPoint, Visio, and Outlook.

High school diploma required; bachelor’s degree preferred.

Preferred Qualifications:

Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga

Video creation and editing skills (e.g., Adobe Premiere, Canva Video, Clipchamp, or similar tools)

Background in pharmaceutical or manufacturing environment

Event planning experience

Why Choose Us?

Bring the miracles of science to life alongside a supportive, future-focused team.

Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies…