Administrative Assistant III

Job Description

The Administrative Program Coordinator is responsible for bookkeeping functions as well as financial review and oversight of departmental expenses and revenue recognition. Under the supervision of the Director of Operations, prepares financial reports, processes invoices and purchase orders, records deposits, serves as Concur delegate for all financial-related activities, performs general administrative tasks including travel management, and works closely with Director of Operations to monitor annual departmental budgets.

This position will also provide administrative support to the leadership and staff for Campus Health. The Administrative Program Coordinator will perform a variety of duties including but not limited to maintaining schedules, organizing travel arrangements, and coordination and set-up of scheduled events. Responsible for maintenance of the office, including supply ordering, maintenance requests, and vendor relations.

• Bachelor’s Degree and 1 year of work experience in purchasing/accounts payable.

OR

• High School Diploma or equivalent and 5 years of work experience in purchasing/accounts payable.

• Bachelor’s Degree.
• Administrative or office experience in a healthcare setting.
• Experience in travel arrangement scheduling and expense report submission.
• Experience with payroll timekeeping management or payroll systems.
• Experience with budget management and purchasing.

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.