Executive Assistant II

Job Description

Responsible for providing administrative and organizational support to the TUMG Department of Clinical Services in activities relevant to the day-to-day operations of the department. The position assists departmental leadership and staff with administrative, organizational and operational needs and provides coordination and follow-through for departmental activities and projects. Position will interact with physicians, TUMG staff, department administrators, clinic managers, clinic staff and outside stakeholders.

Responsibilities include scheduling meetings, coordination logistics, providing clerical, operational support and other duties, as assigned.

Responsible for providing administrative and organizational support to the TUMG Department of Clinical Services in activities relevant to the day-to-day operations of the department. The position assists departmental leadership and staff with administrative, organizational and operational needs and provides coordination and follow-through for departmental activities and projects. Position will interact with physicians, TUMG staff, department administrators, clinic managers, clinic staff and outside stakeholders.

Responsibilities include scheduling meetings, coordination logistics, providing clerical, operational support and other duties, as assigned.

• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization.
• Excellent computer skills and knowledge of Outlook, particularly Calendar functions and as well as Zoom.
• Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc.
• Ability to work independently in the accomplishment of assigned tasks.
• Ability to organize and prioritize work effectively and meet established deadlines.
• Excellent oral and written communication skills.
• Ability to be proactive, problem solve and follow through on assigned tasks and projects.

Minimum Qualification:

• Bachelor’s Degree with 3 years’ related experience

OR

• High School Diploma/Equivalent with nine (9) years of related experience
• Two years of executive-level administrative experience

• Experience in an academic setting
• Experience with various administrative software packages (i.e., Concur, Kronos, Oracle, etc.)

Tulane University is an equal opportunity educator and employer committed to providing an education and employment environment free of unlawful discrimination, harassment, and retaliation. Legally protected demographic classifications (such as a person’s race, color, religion, age, sex, national origin, shared ancestry, disability, genetics, veteran status, or any other characteristic protected by federal, state, or local laws) are not relied upon as an eligibility, selection or participation criteria for Tulane’s employment or educational programs or activities.

Tulane University is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing an application or during any phase of the interview process, please contact the Office of Human Resources by phone at  or by email at hr .