Records Specialist

• Location 2960 Dory Hill Road,Suite 300,Black Hawk, CO, 80422,United States
• Base Pay $22.99 - $29.88 / Hour
• Job Category Sheriff's Office
• Employee Type FT Non-Exempt

JOB DESCRIPTION:

RECORDS SPECIALIST – SHERIFF’SOFFICE

Primary Responsibility: Provides a variety of essential functions relating to the daily activities and business of the Sheriff’s Office, including but not limited to Records, Civil Process, District Attorney Criminal Prosecutions, Concealed Handgun Permits, and Sex Offender Registration.

Supervised by: Administrative Manager

FLSA Status: Non-Exempt

• Acts as Civil Process Clerk
  - Receives, prepares, processes, and records time mandated court and legal documents for service of process according to Colorado law. Tracks billing process.
• Processes and maintains Concealed Handgun Permit (CHP) applications which includes fingerprintsupportedbackgroundchecks.
  
  Researchesvariousdatabasesandresources,and obtains confidential CCIC/NCIC background information to assist the Sheriff in issuance/denial/revocation of permits.
• Acts as Accounts Payable Clerk
  - Responds to external vendors and internal managers regardingallaspectsoftheaccountspayableprocess.
  
  Processesinvoicesforpaymentforall departments in accordance with county practices, Verifies the accuracy of vendor invoices and confirm that the correct general ledger account codes are used. Produces annual, monthly, and weekly reports for administrative staff.
• Prepares deposits for all incoming financial transactions in accordance with county policy.
• Utilizes a variety of secure and confidential law enforcement and court computer systems to perform duties of this position.
• Maintains knowledge of Sheriff’s office operations in order to assist all customers, including, but not limited to: greeting and determining customers’ needs; providing accurate information or services specific to the Sheriff’s office; and/or referring to appropriate person/ services. Answers, screens and transfers calls in a positive, professional, and knowledgeable manner. Takes accurate messages. Assists with making/returning phone calls as necessary.
• Prepares correspondence, reports, forms, documents from drafts, notes, corrected copy, or prior materials using a computer with form templates.
• Establishes and maintains office files, follows an established filing system; compiles information from such files; purges files as required.
• Operates standard office equipment, including job related computer hardware and software applicationsfordataentry,facsimileequipmentandmulti - line telephones,mayoperateatwo-way radio or other department specific equipment.
• Performs related duties and responsibilities as required.
• Collects fees from public and utilizes the cash register according to county guidelines.
• Performs other duties as assigned.
• Provides training and guidance to newly hired employees in this position to ensure successful on-boarding and adherence to departmental standards.

• Gathers interoffice/county relay from all sheriff’s office divisions each day. Prepares relay for distribution.
• Issues dog tags and maintains dog tag database.
• Makes copies and faxes documents.
• Updates office supply inventory and notifies Administrative Manager of items to beordered
• Sorts, distributes, and processes incoming and outgoing mail, including legal and time sensitive correspondence, for administration, patrol, detentions, dispatch, and victim services. May drive to other County buildings and Post Office to process mail andrelay.
• Serve as a Digital Accessibility Coordinator, attending Digital Content Committee meetingsandtrainings,conductingICT(Information and Communication Technology ) assessments and audits for compliance with policies and laws, identifying and remediating…