Executive Assistant to President & CEO

Job Description: The Institute of International Education (IIE) is hiring an Executive Assistant to the President and CEO. We invite you to join a team united by our mission to help people and organizations forge brighter futures through educational exchange and lifelong learning. Working at IIE is more than just a job; it’s a chance to make an impact. To collaborate with a passionate team, grow your skills, and contribute to programs that change lives around the world.

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The Executive Assistant provides high-level administrative and operational support to the President and CEO and serves as a key point of coordination for internal and external stakeholders. The role manages the President's calendar and travel, prepares meeting materials and communications, supports executive initiatives, including engagement with the IIE Board of Trustees, and helps ensure the efficient operation of the Office of the President.

• Manage the day-to-day operations of the President and CEO, including calendar management, scheduling, and coordination of internal and external appointments. Anticipate potential scheduling conflicts, engage stakeholders to evaluate priorities, and recommend solutions that align with executive and organizational needs.
• Prepare, coordinate and organize correspondence, presentations, reports briefing materials, agendas, and other executive communications. Conduct research and compile background information, making recommendations to President and CEO in support of meetings, events, and travel. Handle confidential information and communications with a high degree of discretion and professionalism.
• Arrange domestic and international travel, including itineraries, accommodations, transportation, visa requirements, and other travel-related logistics. Ensure travel adheres to IIE policies. Prepare and process expense reports upon completion of travel.
• Take the lead in the coordination and communication of activities, webinars, meetings and events on behalf of the President and CEO, including logistics, materials, agendas, and follow up activities. Evaluate various topics and make recommendations for future events.
• Support the delivery of executive events and stakeholder engagements, including invitations, vendor coordination, venue logistics, and on-site support as needed.
• Support the Chief of Staff in the planning and delivery of the IIE Board meetings, including scheduling, preparation and distribution of materials, meeting logistics, and follow-up actions.
• Support IIE’s advocacy activities, including organizing and managing relevant data, background research and making recommendations on presentation materials.
• Monitor expenses for the Office of the President to ensure they remain within approved budget. Administer payment requests and invoices. Duties may include scheduling payments, initiating payments to vendors, processing payments made to the office/department, tracking actual expenditures against budget line items, and identifying budget variances.
• Develop, implement, and maintain operational standards, procedures, and best practices for the Office of the President to ensure efficient, consistent, and high-quality executive support services.
• Support other departments and programs as needed with events, outreach, and administrative support.

• Requires a Bachelor's degree and at least eight (8) years of related work experience or an equivalent combination.

• Minimum of 3 years of experience as an…