Chief of Staff to CEO

Hollman, Inc. is hiring a Chief of Staff to help the CEO establish priorities, make informed decisions, and ensure that important work is completed. The Chief of Staff will manage the leadership team’s operating rhythm, drive cross-functional projects, and provide the CEO with clear visibility into progress, risks, and pending decisions.

The CEO currently has an Executive Assistant who manages scheduling, travel, administrative support, and related coordination. The Chief of Staff will work closely with the Executive Assistant but will focus primarily on strategic priorities, leadership effectiveness, decision support, and company wide execution.

Success in this position requires exceptional organization, sound judgment, concise communication, discretion, and a strong bias for action. The ideal candidate can move quickly without sacrificing accuracy or follow-through.

Convert the CEO’s priorities into work plans with clear owners, milestones, and deadlines.

Maintain a reliable system for tracking the company’s most important commitments and decisions.

Identify stalled work, surface risks early, and drive issues through resolution.

Determine which matters require the CEO’s attention and which can be resolved by other leaders.

Ensure that decisions, assignments, and deadlines are clearly communicated and completed.

Plan and manage leadership meetings, including agendas, preparation materials, decisions, action items, and follow-up.

Document decisions and communicate ownership and next steps to the appropriate leaders.

Improve the flow of information between the CEO, leadership team, and key departments.

Prepare concise briefings, decision memos, presentations, and executive updates.

Monitor leadership commitments and follow up until required actions are completed.

Work closely with the CEO’s Executive Assistant to coordinate priorities, meetings, information, and follow-up.

Provide the Executive Assistant with the context needed to support the CEO’s schedule and preparation.

Maintain a clear distinction between the Chief of Staff’s strategic and operational responsibilities and the Executive Assistant’s administrative responsibilities.

Ensure that executive priorities and administrative coordination remain aligned.

Lead high-priority projects involving multiple departments or projects without a natural owner.

Bring the appropriate people together, clarify responsibilities, remove obstacles, and maintain momentum.

Turn ambiguous goals into practical plans and adjust those plans as circumstances change.

Introduce practical processes that improve accountability without creating unnecessary bureaucracy.

Monitor deadlines, dependencies, and risks across company wide initiatives.

Research important business questions, summarize findings, and recommend a course of action.

Serve as a candid thought partner to the CEO and respectfully challenge assumptions when appropriate.

Anticipate upcoming decisions, meetings, and business needs so the CEO is prepared.

Provide clear and timely information to support executive decision-making.

Handle confidential and sensitive matters with sound judgment and discretion.

The Chief of Staff will be evaluated on the quality and speed of execution, reliability of follow-through, completion of high-priority initiatives, and improvement in leadership effectiveness.

Build trusted working relationships with the CEO, Executive Assistant, and leadership team.

Learn the business, current priorities, organizational structure, and major constraints.

Establish a reliable system for tracking…