Executive Communications Assistant

Executive Communications and Engagement Assistant

Reports to:
The Publisher
Location:
New Orleans

Georges Media is seeking a highly organized, discreet and relationship-oriented Executive Communications and Engagement Assistant to provide high-level support to the Publisher and the Executive Editor but report directly to the Publisher. This position independently coordinates executive priorities, communications, stakeholder engagement, events and special projects so both leaders remain organized, prepared and focused on the company's most important business, editorial and community priorities.

This is a high-trust role with regular access to confidential and sensitive information involving the business and editorial operations of Georges Media. The Assistant operates within delegated authority, evaluates competing priorities, makes routine decisions within established parameters and identifies matters that require executive review. Sound judgment, discretion, professionalism and strict confidentiality are fundamental requirements of the position.

The role combines executive coordination, communications, scheduling, public relations, relationship management and event leadership. The Assistant frequently interacts with employees, customers, business and civic leaders, community organizations and other key stakeholders and represents Georges Media and its leadership with professionalism and warmth.

• Independently manage and coordinate calendars, meetings, appointments, community engagements and other commitments for the Publisher and Executive Editor.
• Evaluate and prioritize meeting and engagement requests based on executive direction, organizational priorities, urgency and stakeholder significance.
• Serve as a trusted point of contact for individuals seeking access to or communication with either executive and determine the appropriate routing, timing and level of follow-up.
• Resolve routine scheduling, communication and logistical conflicts within delegated parameters and promptly elevate matters requiring executive judgment.
• Coordinate meetings involving internal and external participants, including schedules, locations, reservations, technology and other logistics.
• Prepare agendas, briefing materials, background information and other resources needed for meetings and engagements.
• Track commitments, decisions and action items; establish follow-up timelines; and coordinate completion with responsible parties.
• Coordinate executive travel and related logistics as needed.
• Anticipate the needs of both executives and proactively address issues before they interfere with executive priorities.

• Safeguard highly confidential and sensitive information related to company strategy, personnel, editorial matters, business relationships, financial information and executive-level issues.
• Exercise independent judgment in determining when information may be communicated, shared, redirected or escalated within the scope of delegated authority.
• Maintain strict confidentiality regarding conversations, meetings, correspondence, documents and information encountered through the position.
• Understand and respect the distinct responsibilities of the Publisher and Executive Editor and appropriately protect information related to each role.
• Maintain secure and organized executive documents, communications, schedules and records.
• Maintain appropriate professional boundaries while serving as a trusted resource to both executives.

• Coordinate internal and external communications for the Publisher and Executive Editor in alignment with executive direction and company priorities.
• Draft and…