Executive Administrative Assistant

EXECUTIVE ADMINISTRATIVE ASSISTANT (INTERIM)

College of Arts and Sciences / Evening and Weekend College

Southern University at New Orleans

Compensation Basis:
Salaried; compensation to be determined

Primary Supervisor:
Dean, College of Arts and Sciences

Functional Support:
Associate Vice Chancellor of Academic Affairs;
Associate Vice Chancellor of Institutional Effectiveness;
Dean, College of Arts and Sciences

Work Location:

College of Arts and Sciences, New Orleans, Louisiana

Supervisory Responsibilities:

None

Southern University at New Orleans (SUNO) invites applications for the interim position of Executive Administrative Assistant in the College of Arts and Sciences and Evening and Weekend College. The position provides high-level administrative and operational support to the Associate Vice Chancellor of Academic Affairs, the Associate Vice Chancellor of Institutional Effectiveness, and the Dean of the College of Arts and Sciences.

The position is housed in the College of Arts and Sciences and reports to the Dean as the primary supervisor while coordinating priorities and assignments among the three supported offices and the Evening and Weekend College program. The Executive Administrative Assistant manages schedules, communications, records, meetings, reports, and administrative workflows supporting academic operations, institutional effectiveness, accreditation, assessment, and College initiatives. The position requires discretion, sound judgment, strong organizational skills, excellent communication, and the ability to manage confidential and time-sensitive matters.

This is a temporary interim appointment that will end on June 30, 2027, unless concluded earlier in accordance with applicable University and Southern University System policies. The interim appointment does not create an entitlement to continued employment in this position beyond the stated end date.

• Provide executive-level administrative support to the Associate Vice Chancellor of Academic Affairs, the Associate Vice Chancellor of Institutional Effectiveness, and the Dean of the College of Arts and Sciences.
• Provide administrative support to Evening and Weekend College as directed by the Dean and Associate Vice Chancellor of Academic Affairs.
• Coordinate calendars, appointments, meetings, deadlines, and event logistics; identify scheduling conflicts and recommend practical solutions.
• Receive, screen, and route telephone calls, correspondence, visitors, and requests to the appropriate office or University official.
• Prepare, edit, proofread, and format correspondence, reports, presentations, agendas, minutes, briefing materials, spreadsheets, and other documents.
• Coordinate assignments among the supported offices, maintain a shared tracking system, monitor deadlines, and provide timely status updates.
• Organize meetings and committees by scheduling participants, reserving space, preparing materials, recording minutes, documenting action items, and following up on assigned tasks.
• Compile and organize information supporting academic planning, program review, accreditation, assessment, institutional research, compliance reporting, and continuous improvement.
• Maintain confidential paper and electronic records in accordance with University policies, records-retention requirements, and applicable law.
• Draft routine correspondence and communications using established guidance and obtain appropriate review and approval before distribution.
• Serve as an administrative liaison among academic departments, faculty, staff, students, University leadership, committees, and external stakeholders.
• Support faculty and academic administrative processes by collecting…