Administrative Specialist

Position Title

Position Title Administrative Specialist

FLSA Exempt

Department Office Of Academic Affairs

Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/ EOE

2. Two years administrative office experience required.

3. Ability to organize duties efficiently with daily, frequent attention to detail.

4. Ability to maintain confidentiality in all matters.

1. Experience working in a university setting.

Full time

• Strong interpersonal, oral and written communication skills.
• Working knowledge of basic computer operations and applications.
• Ability to establish work assignment priorities and perform duties without immediate or constant supervision.

Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution.

Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions.

Serve as support for special projects which occur daily and/or periodically in Academic Affairs.

Perform other related duties and responsibilities as requested or required, whether or not specifically mentioned in the job description.

Posting Number S507P

Number of Vacancies 1

Desired Start Date 10/01/2026

Posting Date 09/04/2026

Closing Date 10/31/2026

Open Until Filled No

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter
• Other

Optional Documents

• Letter of Recommendation

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