Grants and Contracts Administrator

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier Univerity of Louisiana is the only Catholic Historically Black University in the United States. The University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Located in New Orleans, Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.

Xavier University of Louisiana seeks to hire a Grants & Contracts Administrator to support University-wide, pre-award and post-award grant and research administration functions in the Office of Research and Sponsored Programs (ORSP). These positions are available due to reorganization and expansion of the ORSP staff.
Grants & Contracts Administrators will work directly with Principal Investigators and Project Directors (PI/PDs) throughout the grants/contract lifecycle (from proposal development to grant closeout).

• Bachelor’s degree
• At least 5 years of experience in a related position;
• Knowledge of federal regulations related to grants and contracts;
• Ability to work and manage her/his workload independently;
• High proficiency in Microsoft Word, Excel and PowerPoint;
• Excellent verbal, written communication, organizational and time management skills; and
• Ability to communicate effectively with a diverse group of people.

• Strong research administration skills;
• Experience using one or more of the following systems:
  Cayuse, Banner, SPIN, eRA Commons and Fastlane; and
• Knowledge of agency policies related to grants supported by federal agencies, including NIH, NSF, NASA, DOEd and DOD.

• Guides and facilitates faculty and staff in the development, submission, and preparation of both research and non-research grants, contracts, sub-awards, and other agreements, using internal and external systems such as Cayuse, eRA Commons, Fastlane, eBRAP, etc.
• Coordinates internal proposal routings for approval in accordance with established guidelines.
• Utilizes checklists to review grant and contract application forms to ensure that costs are accurate and comply with federal regulation, award terms, and sponsor and University policies.
• Reviews proposals, grants and contracts to ensure compliance with federal grant regulations and agency policies. Identifies and communicates funding opportunities to faculty and staff.
• Utilizes software systems, including grants management and prospecting systems (i.e., Banner, SPIN, Cayuse, etc.), to perform routine job duties and troubleshoot issues experienced by faculty and staff.
• Provides timely responses to a high volume of emails from faculty, staff and external stakeholders. Assists in the coordination and preparation of the ORSP annual report.
• Duties could also include drafting, proofreading or completing applications, letters and forms during proposal development and submission process.
• Assists with office including supply purchases; copier maintenance; computer purchases and inventory.
• Maintains a comprehensive calendar that includes schedules for developing and submitting proposal applications, letters of intent and/or support, and other supporting documents to meet all University and sponsor deadlines.
• Schedules meetings, coordinates or conducts workshops and training sessions.
• Updates ORSP website with templates, agreements, and trainings.
  
  Attends national trainings to develop expertise in research administration and presents findings to the Office.
• Other duties as assigned.