Vendor and Contract Manager; LA, Orleans

Vendor and Contract Manager (LA, New Orleans)

The Vendor and Contract Manager is a mid-level position supporting New Edge Capital Group’s (“NECG”) Vendor Management processes by coordinating and monitoring all aspects of the vendor lifecycle from onboarding through ongoing oversight and termination. This role resides within Legal and will collaborate closely with Accounting and Compliance to ensure timely processing, accuracy, and documentation of vendor due diligence, aligning with regulatory requirements and internal policies.

The Vendor and Contract Manager will serve as the primary point of coordination for vendor intake, status tracking, and oversight of all vendor relationships.

The Vendor and Contract Manager will actively manage the contract lifecycle process, responsible for reviewing vendor contracts to identify risk, ensuring compliance with internal policies and requirements, escalating issues to Legal counsel as appropriate, and ensuring contracts are properly executed and stored.

The ideal candidate will bring experience from a mature vendor and contract management environment and leverage that experience to recommend practical improvements, standardize processes, and promote best practices across NECG.

This position is an individual contributor with no direct reports. As NECG’s vendor and contract management function evolves, the role has the opportunity to expand in scope and leadership responsibilities.

Key Responsibilities:

Vendor Onboarding and Intake

• Own and maintain the vendor management framework and procedures to ensure alignment with industry’s best practice and organizational needs.
• Maintain the vendor management system for completeness and accuracy.
• Promptly assign vendor requests, maintaining accurate data in vendor management system.
• Review vendor submissions for completeness and promptly communicate “Not in Good Order” (NIGO) items.
• Promptly complete vendor due diligence requests, if in good order.
• Ensure vendor profiles are accurately established in the vendor management system (e.g., Venminder).
• Coordinate with Finance, Legal, Compliance, and Information‑Security to ensure timely completion of due diligence and contracting.

Contract Review and Compliance

• Coordinate the end-to-end contract administration process from intake through execution, renewal, amendment, and termination.
• Assist in developing and maintaining comprehensive vendor contract compliance policies, procedures, and internal controls to ensure adherence to regulatory requirements, corporate governance standards, and industry best practices.
• Review incoming vendor contracts for completeness, internal consistency, and conformance with New Edge’s standard contractual requirements, escalating non‑standard, missing, or problematic provisions to in‑house Legal counsel for resolution.
• Ensure that specific vendor contracts contain required provisions under applicable regulatory frameworks, including data security and breach notification obligations under Regulation S‑P and related rules governing registered investment advisors and broker‑dealers.
• Coordinate to maintain and apply a library of standardized contract templates and preferred terms tailored to business needs to guide and facilitate efficient vendor contract review.
• Coordinate with in‑house Legal counsel to support negotiation of vendor agreements, including preparing redlines, organizing version histories, and managing document distribution.
• Confirm all vendor contracts name the correct New Edge contracting entity based on the services and affiliate structure involved.
• Coordinate and control execution of vendor contracts using electronic (e.g. Adobe or Docu Sign) or manual signature methods, ensuring signatures are routed only to authorized signatories.

Ong…