Project Administrator II

• Provide day-to-day operational support to project teams on $5M–$10M projects with 50–150 onsite employees
• Ensure accurate weekly employee time tracking, resolve timesheet discrepancies, and submit timesheets to Payroll
• Maintain and procure office supplies with Management approval
• Assist with new hire onboarding and IT hardware and permissions requests
• Maintain electronic project files
• Assist with invoice coding and approvals
• Request and track subcontracts, change orders, purchase orders, and subcontractor insurance certificates
• Prepare and submit client billings and lien releases
• Gather and submit client-specific contractual requirements and jobsite documentation
• Assist with permits and inspection scheduling
• Support development of project documentation, including daily reports, four-week look-aheads, and labor forecasts
• Compile submittal and O&M/start-up books upon Project Manager request
• Review and distribute documents and correspondence to field personnel and other key parties
• Communicate relevant project information to the project team
• Reconcile tool and rental equipment lists when applicable
• Manage the parking pass process when applicable
• Perform other duties as assigned

• High School diploma or GED equivalent
• 2+ years of Project Administration experience for an architectural, engineering, or construction company
• College-level coursework and/or two years’ experience in construction management
• Typing speed of at least 50 words per minute
• Working knowledge of the construction industry
• Proficiency with Microsoft Word, Excel, and Outlook
• Effective verbal and written communication skills
• Detail-oriented and willing to handle multiple ongoing projects in a fast-paced environment
• Knowledge of the industry and the Company’s competitors
• Ability to multitask and perform duties outside the scope of work when necessary
• Preferred:
  Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA)
• Preferred:
  Construction billing experience, including AIA billing/Textura
• Preferred:
  Experience with Oracle/JD Edwards
• Preferred:
  Experience with Procure and/or Tri Build
• Ability to work in a setting involving prolonged sitting and computer use
• Ability to perform repetitive wrist, hand, and finger motions
• Ability to perform light work involving objects up to 20 pounds

Demonstrates strong project administration capabilities with a focus on operational support, effective communication, and attention to detail in the construction industry. Proficient in managing project documentation, time tracking, and client billing processes.

• Project Administration Experience
• Construction Industry Knowledge
• Microsoft Word Proficiency
• Effective Communication Skills
• Construction Document Technologist (CDT)

• Project Documentation Management
• Time Tracking
• Invoice Coding
• AIA Billing
• Typing Speed of 50 Words Per Minute

• Detail-Oriented
• Multitasking Ability
• Effective Verbal Communication
• Written Communication Skills

• Certified Construction Specifier (CCS)
• Certified Construction Contract Administrator (CCCA)

• Construction Management
• Project Support
• Client Billing
• Subcontractor Management
• Change Orders

• Microsoft Excel
• Microsoft Outlook
• Oracle/JD Edwards
• Procure
• Tri Build