Special Education Coordinator

POSITION DETAILS:

We seek strong candidates who believe that students with exceptionalities can thrive and succeed given the appropriate tools. The SEC is an integral part of the school leadership team and coaches a team of Teacher Case Managers (TCMs). Additionally, the SEC maintains compliant legal processes that facilitate student achievement and teacher development. This position mostly supports 5th-8th grade.

At ReNEW, we transform underperforming schools into academically rigorous schools that prepare students for the next level of achievement, including high school, college, and career.

This role requires a keen eye for data analysis and the ability to work with multiple stakeholders on competing priorities on a daily basis. This role is critical to enhancing individual student programs and the overall special education service delivery for ReNEW Schools. The Special Education Coordinator will report to their School Leader & Director of Compliance.

• Ensures compliant special education files and tracks all relevant evaluations and documents for all students with exceptionalities in partnership with Teacher Case Managers (TCMs).
• Manages all student evaluation and individualized education plan (IEP) timelines.
• Attend and ODR all Student Evaluation Plan (SEP) and IEP meetings.
• Special Education Report System (SER) management:
• Complete jurisdiction/records requests for all new students
• Fulfill jurisdiction/records requests for all exiting/former students
• Review and provide feedback on IEPs utilizing ReNEW’s Case Compliance Rubric
• Finalize/submit all IEPs to SER
• Run all students through SER (check names and UID #)
• Pull and review SER reports [Draft + SER flag (in IEP forms), IEP management (in rosters), eval management (in rosters), IEP detail (in compliance), Eval detail (in compliance), Testing Accommodations (in IEP forms), Report of Services (in IEP forms)] monthly
• Ensure TCMs have updated usernames/passwords
• Ensure all service providers are accurate for each SWE on the caseload
• Add services with the appropriate case manager at the start of the school year
• Meet with the nurse to action plan and ensure compliant health services; schedule monthly meetings throughout the school year
• Meet with the school psychologist to action plan and ensure compliant evaluations; schedule weekly meetings throughout the school year
• Monitor and oversee monthly IEP Filing Deadlines including initialed service logs, communication logs, behavior tracking (paychecks for 3-8, weekly reports PK-2, from BIP [if applicable]), School Runner Progress Reports, STEP, F & P, etc.)
• Create IEP files for new students, archive files of former students
• Complete case compliance audits for all teacher case managers (TCMs) three times per year in Whetstone
• Calendar IEP meetings for all SWEs for the school year
• Maintain and update the SWE roster for reporting and monitoring
• Monitor completion of quarterly progress reports for SWEs

• Coordinates and collects comprehensive data from multiple sources and convenes meetings as needed with the most appropriate team members
• Monitor behavior data of SWEs weekly (suspensions, minutes out of class)
• Collaborate with the Dean of Students on behavior incidents involving SWEs
• Lead Manifestation Determination Review meetings for SWEs
• Collaborate with school psychologist on unique student needs
• Complete complex case analysis for challenging students requiring additional supports
• Build a calendar to include time to meet with TCMs, SW/Cs, nurses, School Directors/Principals, and Related Service Providers to monitor student progress, performance, compliance