HIM Birth Certificate Associate - Touro

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• The HIM Birth Certificate Associate is responsible for ensuring birth certificates are completed accurately and timely for all newborns. The position requires the Birth Certificate Coordinator be familiar with the use of the Louisiana Electronic Registrar system and maintains their Acknowledgement Of Paternity (AOP) training annually.
• As the main registrar for the LCMC hospitals, this individual is responsible for ensuring that the facility is meeting all state requirements.
• This individual will be responsible for keeping current all related forms and information provided to the patient.
• This individual will help train and direct individuals that will be assisting in the birth registration process.
• Prepares, processes, and ensures an accurate birth certificate is created for all deliveries:
  Obtains parent's legal signature on all official documents when necessary and completes and submits correctly birth certificates within 5 (five) working days of discharge.
• Maintains and corrects all birth certificates returned to Health Information Management Department within 5 working days of receipt.
• Contacts physicians if the birth certificate is not signed within 5 (five) days after discharge.
• Processes, completes, and submits birth certificate according to Louisiana State guidelines within appropriate time frame electronically.
• Maintains minimal error state rate on daily processing.
• Fills out Paternity Declaration forms for single mothers unmarried parents as needed within 5(five) days of discharge and make copies of acknowledgment to be scanned into baby's record.
• Forwards Paternity acknowledgments to vital Statistics and send a copy to Louisiana Paternity Establishment.
• Establishes and maintains effective working relationships with those contacted in the course of work:
  Communicates clearly and concisely, both orally and written. Understands and follow oral and written instructions. Responds to requests and inquires in a timely manner. Completes data abstracts for outside agencies. Maintains good communication with physicians, patients, parents, other clinicians, and the state.
• Familiar with policies and procedures with regards to Birth Certificate Processing and HIM Operations:
  Follows appropriate policy and procedures with regards to birth certificate processing and HIM Operations and all Birth Certificate workflows related to Epic. Files and retrieves records, documents, and correspondence in a timely manner and in accordance with specific instructions and established procedures. Assures all birth certificate associated documents are properly filed on newborn records. Navigates through all sections within the LEERS system.
• Other duties and projects as assigned:
  Other duties and projects as assigned, including but not limited to, assisting with other projects as needed, and attending required staff meetings and educational sessions.

• Education:
  • Minimum
    
    Required:
    
    High School diploma or equivalent.
  • Preferred:
    Associates degree
• Experience:
  • Minimum
    
    Required:
    
    1 years related experience in a customer service-related position such as hospital, clinic, medical office, business services/revenue cycle, front line registration, financial counseling, banking, retail or hospitality or pursuing degree in a healthcare related field

The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Days (United States of America)

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