Recruiting & Onboarding Coordinator

Location: New Orleans

Salary: Depends on Qualifications
Location : New Orleans, LA
Job Type: Full-Time Staff
Job Number:
Division: Finance & Administration
Department: Human Resources
Opening Date: 09/29/2025
FLSA: Exempt

Description

The Recruiting & Onboarding Coordinator position is responsible for managing the recruiting and onboarding of new employees, including, supporting the full cycle recruiting process and transition through onboarding. As the first point of contact for hiring managers to support the recruiting process and new employees for onboarding processes, this position will coordinate and manage the communication between the university and new employees as they transition into their new positions.

This position will coordinate the onboarding of the Federal Work-Study program student workers including ensuring onboarding and coordinating work authorization notifications to hiring managers and students seasonally.

This position will use and manage the personnel notification form process for new employees, reviewing forms for compliance with university policy and all applicable federal, state, and local legal and regulatory information.
Examples of Duties

Recruiting

• Identifies, recruits, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand the skills and competencies required for openings in order to understand needs and maximize selection performance. Utilizes cold calling techniques, as needed.
• Ensures positions are posted in high impact locations. Provides research on various job boards to ensure department's recruiting budget is optimized.
• Must be able to analyze the knowledge, skills and abilities of candidates to assist in a successful hire. Must be able to utilize a behavioral based interview approach and influence interviewers to utilize the same model.
• In consultation with departments, creates job descriptions and ensures consistency with industry standards in Higher Education. Ensures appropriate salary levels are assigned to each position to ensure equity and consistency within job families.
• Ensures selection committee members are aware of all applicable laws regarding the interviewing and selection process in order to eliminate risk and exposure to EEO charges and lawsuits.
• Handles employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Maintains accurate records of active job openings and received applications. Ensures compliance with all applicable laws and regulations associated with recruiting, selection and reporting as defined by the DOL, EEO etc. including job logs, FTE reporting, etc.

Onboarding

• Acts as a facilitator for new employee orientation, including but not limited to:
  Presenting, scheduling, reserving space, timely communications to both attendees and presenters and ordering refreshments. Identifies enhancements and processes improvements on an ongoing basis.
• Manages onboarding processes with hiring department and new employees to complete necessary employment forms and training in HR and follows up with department or employee if not completed in a timely manner, utilizing Neo Ed Onboard.
• Manages the employment & payroll forms, and other compliance processes during the onboarding process. Assist applicants and employees with completing required forms, including, but not limited to applications, I-9 forms, tax forms, direct deposit forms, benefit forms, etc., as needed, utilizing Neo Ed Onboard. Document and sign I-9 documents, utilizing Neo Ed Onboard.
• Manages the personnel notification process for new employees in conjunction with their onboarding.
• Federal Work Study Program
• Coordinates employment onboarding for the Federal Work Study Program, and close coordination of payroll with Student Employment in the Career Development Center, utilizing Neo Ed Onboard.
• Supervise Work Study students assigned to HR.

General HR Support

• Provide cordial, prompt and helpful assistance to applicants, faculty, staff, students and visitors.
• Prepare accurate, professional and grammatically correct communications including, but not limited to…