HR Administrator

The HR Administrator delivers day-to-day HR operational and records support with an administrative and compliance focus. Responsibilities include recruiting and staffing, onboarding/offboarding, HRIS and personnel file maintenance, benefits and leave administration, workers' compensation intake, employee relations triage, performance and training administration support, reporting/analytics, and vendor coordination. The HR Administrator works closely with managers and employees to resolve issues, support performance appraisal processes, and ensure accurate, timely HR services.

• Maintain accurate, compliant employee records in the HRIS and personnel files; perform regular audits to ensure data integrity.
• Manage I-9 verification, document retention and confidentiality protocols; assist with annual file audits.
• Maintain and update org charts, headcount spreadsheets and other tracking databases.
• Post job openings, screen resumes, conduct screening calls, schedule interviews and assist in interview processes.
• Perform medium-to-high volume full-cycle recruitment: sourcing, behavioral interviewing, candidate evaluation and selection support.
• Gather applicant information, contact references, communicate hiring status to candidates, and administer hiring paperwork.
• Create and maintain applicant tracking and job opening tracking databases; represent the organization at career fairs and recruitment events when needed.

• Administer new hire paperwork, benefits elections and new-hire packet distribution; orient new employees and introduce them to staff.
• Coordinate IT/facilities setup, equipment issuance and first-week logistics.
• Assist with exit interviews; document and summarize exit feedback for People leads and update turnover tracking.

• Coordinate benefits enrollments/changes with vendors and counsel employees on benefits questions.
• Administer leaves of absence intake (FMLA, parental, medical), maintain confidential documentation and coordinate return-to-work steps.
• Monitor and document workplace incidents and elevate/report to internal claims contact and workers' compensation carrier (LUBA) as required.

• Provide front-line employee support and customer service: answer employee questions, triage issues and elevate as needed.
• Support performance appraisal administration and recordkeeping; assist managers with performance-related processes.
• Provide administrative support for training and development programs (scheduling, enrollment and recordkeeping) but not instructional ownership.
• Produce recurring and ad-hoc HR reports (headcount, turnover, training completion, compliance, absence) and maintain dashboards.
• Monitor HR metrics, identify trends and recommend process improvements.
• Draft and maintain SOPs, templates and employee communications for HR operations.
• Maintain relationships with HR vendors (payroll, benefits brokers, workers' comp) and track invoices and service levels.
• Maintain HR systems and tracking databases; update and enter data to keep systems current.

• Perform other administrative tasks as required and assigned.

• Education:
  
  Associate degree in Human Resources, Business Administration or related field required;
  Bachelor's preferred.
• Experience:
  
  Minimum three (3) years' human resources experience, including full-cycle recruiting; or an equivalent combination of education and experience.
• Technical:
  Hands-on experience with HRIS and payroll systems (Paychex/Paychex Flex preferred), applicant tracking or recruiting tools, Excel (pivot tables/basic formulas), Google Workspace/Microsoft Office; social media familiarity for job advertising.
• Knowledge:
  Working knowledge of employment recordkeeping, leave administration and basic employment laws.
• Other:
  Experience working independently and in a team-oriented environment.
• Multi-tasking and strong organizational/prioritization skills
• Excellent written and verbal communication and interpersonal skills
• Customer-service orientation and employee-focused problem solving
• Proactive, creative thinker with strong attention to detail
• Discretion and confidentiality with sensitive employee data

• Mornings: respond to employee inquiries, review HRIS activity and process time-sensitive paperwork.
• Midday: coordinate new hire setup with IT/facilities, manage candidate scheduling and liaise with payroll/vendors.
• Afternoons: update reports and tracking databases, follow up on open items (documents, leaves, exits) and support People team priorities.
• Weekly:
  People team sync, compliance checks and status updates to people leaders.

Paychex/Paychex Flex, HRIS platforms, ATS/recruiting tools, Slack/Microsoft Teams, Zoom, Google Workspace/Microsoft Office.

This administrative role provides exposure to recruiting, HR operations and HRIS work and is a pathway to HR Generalist, Recruiting Coordinator, HRIS Analyst or People…