Collections & Inventory Associate - Fine Art, Antiques & Jewelry

Join a Team That Cares for Extraordinary Things.

For more than 100 years, M.S. Rau has built a worldwide reputation for offering museum-quality fine art, antiques, jewelry, and historical treasures. Behind every acquisition, exhibition, client sale, and shipment is an exceptional Operations team that ensures these remarkable objects are accurately documented, carefully handled, securely stored, and moved with precision.

We're looking for a detail-driven Collections & Inventory Associate - Fine Art, Antiques & Jewelry to support the physical and digital care of M.S. Rau's inventory. This role blends shipping and receiving, jewelry inventory and shipping processing, museum-style collections cataloging, condition review, and coordination of inventory movement throughout our gallery and storage operations. This is a hands‑on role for someone who is equally comfortable handling valuable objects, maintaining detailed records, coordinating multiple movement requests, and working across departments to keep inventory accurate and moving efficiently.

At M.S. Rau, you'll become part of a close‑knit team dedicated to preserving, documenting, and presenting some of the world's finest works of art, antiques, jewelry, and historical objects. Every day is different - from preparing and shipping a piece of jewelry to cataloging collection objects and coordinating the movement of extraordinary inventory throughout our operations.

• Safely handle, transport, and display fine art, antiques, jewelry, furniture, and other high‑value inventory throughout the gallery and storage areas.
• Coordinate condition review, packing, and shipping of delicate and valuable objects, including jewelry, working closely with internal teams, carriers, and vendors.
• Process jewelry through inventory and shipping workflows, ensuring secure handling, accurate documentation, appropriate packaging, and tracking.
• Support museum‑style collections cataloging by creating and maintaining accurate object records, locations, condition information, status, and movement history.
• Coordinate inventory movements between the gallery, warehouse, departments, exhibitions, vendors, and other locations; prioritize requests and ensure movements are completed and recorded accurately.
• Use shipping software to prepare labels, finalize shipping details, obtain shipping quotes, and maintain shipment documentation.
• Organize outbound inventory queues and help ensure items move through the shipping process accurately and on schedule.
• Maintain inventory accuracy by updating merchandise movement, storage locations, and related records in gallery software and performing regular inventory checks.
• Review condition reports and identify repair, maintenance, or handling needs.
• Work collaboratively with Art Handlers, Restoration Technicians, Sales, Jewelry, and other departments to support shipping, inventory, and collections needs.

• Associate degree or some college in museum studies, art history, collections management, logistics, business operations, or a related field.
• 1+ year of shipping and/or inventory experience, including hands‑on experience processing, packing, and shipping jewelry or other small, high‑value, or fragile objects.
• Experience with museum‑style collections cataloging in a museum, gallery, auction house, private collection, or similar object‑based environment, including accurate object and location records.
• Experience coordinating inventory or object movements and maintaining accurate status and movement records.
• Proficiency in Microsoft Office Suite and comfort learning inventory, collections, and shipping systems.
• Valid driver's license with an acceptable…