Manager, Document Management

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Location: New Orleans, Louisiana, United States

Company: Entergy

Work Place Flexibility: Onsite

Legal Entity: Entergy Services, LLC

** While New Orleans, LA is the preferred location, the hiring team is open to considering candidates based in other areas within Entergy’s service territory, including Baton Rouge, Jackson, Little Rock, and The Woodlands.**

Job Summary/Purpose

Provides strategic leadership, direction,and operational oversight for Project Delivery Engineering’sDocument Management, Drafting, and Records Management functions. Establishes direction, standards, governance, and performance expectations to ensure engineering documentation, drafting services, and official records are delivered accurately, efficiently, and in compliance withorganizationrequirements.

Job Duties/Responsibilities

Provide leadership for document management applications, drafting technology, records management, contractor strategy, resource planning, process improvement, and operational performance. Oversee supervisors and/or functional leads and ensures alignment of document management and drafting services with Engineering, Capital Projects, Operations, and organization objectives.

Ability to understand system integrations, databases, dashboards, reporting tools, and automation. Ability to evaluate technology needs and recommend improvements to document management processes and systems. Responsible for having a working knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management.

Responsible for establishing performance metrics, evaluating capacity and resource requirements, managing departmental budgets and contracts, identifying opportunities for automation and technology improvements, and ensuring consistent processes across the organization.

Ability to lead supervisors and multidisciplinary teams and establish clear expectations, priorities, accountability, and performance standards. Ability to allocate personnel and contractor resources based on organizations priorities and workload. Ability to develop staffing strategies and identify future resource requirements.

Own, administer, and manage the Document Management System(DMS), overseeing official records andlong-term storage needs. Maintain CAD applications and DMS workflows. Manage the development and provide processes and tools to improve project cost, cycle time and quality.

Develop and manage budgets associated with document management systems, software, contractors, and services. Ability to evaluate vendor proposals, licensing requirements, and technology investments. Responsible for developing business value and justify resource and technology needs to leadership.

Minimum education required of the position

Minimum experience required of the position

Minimum ofseven (7) ofrelevantexperience in document management, drafting,configuration management and/orvariousprojectengineering disciplines.

Preferred:
Minimum of two (2) years of supervisory or demonstrative leadership experience.

Minimum
knowledge, skills, and abilities required of the position

• Extensive knowledge of engineering/drafting processes, CAD environments, document control, workflows, and data management. Ability to understand system integrations, databases, dashboards, reporting tools, and automation. Ability to evaluate technology needs and recommend improvements to document management processes and systems.
• Knowledge of applicable company standards, procedures, records requirements, cybersecurity considerations, and document/data governance practices. Ability to identify operational and data risks and establish controls to protect the integrity and availability of organization records. Ability to ensure consistent compliance across departments and service providers.
• Knowledge of the Transmission suite of applications used by the various engineering, construction, and document management procedures.
• Thorough understanding of project execution and the document management responsibilities of project management, engineering, construction and/or operations.
• Strong organizational skills with ability to manage multi-projects simultaneously.
• Capable of moving frequently between multiple tasks, while prioritizing conflicting priorities.
• Ability to communicate effectively, both verbally and in writing, with superiors, colleagues and individuals inside and outside the Company.
• Sound analytical, problem solving and documentation skills.
• Excellent…