Fleet Manager

The Fleet Manager, under minimal supervision, will be a highly organized individual who will develop and manage a fleet management program that includes overseeing the use and maintenance of a group of parish vehicles and movable equipment. Employment duties will include analyzing financial operating costs, operational efficiency, fuel management, safety, and regulatory compliance. This includes communicating with employees at all levels throughout the organization to coordinate and oversee fleet management activities.

Essential duties are not intended to be an exhaustive list of all responsibilities, duties, and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. The omission of specific statements or duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of this job. Employee is considered Essential Personnel and must report to work during any emergency or natural disaster.

• Develop a process and procedure for maintaining fleet vehicles and equipment.
• Maintain the Fleet Asset Management Program for vehicle and movable equipment.
• Process all documentation necessary to obtain proper titles and registration, brake tags for vehicles and/or equipment as applicable.
• Develop and maintain record keeping in a database for vehicles and equipment to include but not limited to titles and registrations, brake tags, recalls, accidents, modifications, etc.
• Develop and coordinate the vehicle maintenance program.
• Establish local vendor contracts for repair and maintenance services.
• Ensure compliance with all applicable local, state, and federal laws and regulations.
• Co‑manage the driver safety programs, including ensuring proper licensing, training, and vehicle operations.
• Implement fleet monitor best practices and fleet tracking solutions if applicable (GPS tracking, fleet telematics, fleet maintenance software, electronic logging devices, fleet maintenance logs).
• Develop, implement and enforce Parish and Departmental policies and regulatory changes that pertain to fleet management.
• Analyze logistical functions and identify areas for improvement.
• Acquire DOTD permits for hauling oversize and overweight loads, including arranging escorts for transportation purposes.
• Develop bid specifications for bulk fuel, fuel management systems, and related gas and diesel procurements.
• Manage Parish delivered fuel expenses and prepare invoices for payment processing.
• Develop and implement fuel management procedures for fleet gasoline cards.
• Assist all departments with vehicle and equipment specifications prior to procurement.
• Approve vehicles and movable equipment acquisition invoices.
• Ensure all vehicles and equipment are properly labelled and tagged with identification numbers for compliance and inventory purposes, in conjunction with parish ordinance:
  Ord. No. 92-4-25, § I, 4-20-92.
• Ensure all vehicles are added/deleted from the auto liability policy as acquired or auctioned to the insurance company quarterly.
• Ensure all movable equipment is added/deleted from the inland marine liability policy as acquired or auctioned.
• Assist with parish auction for the sales of parish‑owned vehicles and movable equipment.
• Manage the Parish Carwash Program.
• Perform additional duties as needed.
• Knowledge of insurance terms and the ability to interpret insurance policies.
• Ability to communicate effectively orally and in writing while understanding, conducting, and following written and oral instructions; includes an ability to make presentations to parish management and employees.
• Must have a high degree of attention to detail.
• Working knowledge of general office equipment.
• Must work well in teams and, one‑on‑one interactions, must maintain professional contact with the public and Department Managers.
• Ability to multi‑task.
• Decision making.
• Continuously staying educated on regulatory requirements, best practices, latest trends, available technology, and continuous education and training opportunities.

Bachelor’s degree in business administration and/or Accounting.

5 years of considerable work experience.

The position generally works in an office setting. Frequent travel/field work required which will include increased noise exposure, walking, bending, and lifting.

• While performing duties of the job, employees typically will handle office equipment, objects, or controls and frequently communicate with others. Moderate physical exertion is present because of moderate stooping and kneeling required. Employee will sit or stand for long periods and may occasionally move up to 20 pounds.