Accounts Payable Specialist

Who You Are

Be Curious
We ask questions, seek to understand others, and stay curious about the problems we solve. Curiosity fuels creativity and innovation - and helps us build better solutions.

Customer First
We put people at the center of what we do - listening with care, acting with empathy, and going the extra mile to support those we serve. Customer First means understanding the needs of anyone we impact - whether that's a customer, a coworker, or an end user - and doing right by them.

Own the Outcome
We take initiative and do what it takes to deliver results. With resourcefulness and resolve, we overcome obstacles, follow through on our commitments, and hold ourselves accountable - because each of us is empowered to make an impact.

Founded in 2006, Alchemer is a powerful survey and data insights platform that empowers business professionals to make informed decisions. As SaaS application software, it offers user-friendly data collection tools for understanding customers, markets, and employees in real time and communicating this information across an organization. It provides data insights in over 205 countries, with 50K new surveys created and 5M responses collected every week.

Alchemer has tremendous opportunity to continue this growth, based on current market size and the potential for more sophisticated product positioning and a robust sales and marketing engine. Details on Alchemer's products and services can be found on our website ().

The Accounts Payable Specialist is responsible for end-to-end accounts payable operations, including invoice processing, vendor payments, purchase order management, and expense reporting. This role partners closely with budget owners, FP&A, and the accounting team to ensure accurate financial records, timely payments, and strong internal controls. The ideal candidate is detail-oriented, organized, and comfortable working cross-functionally in a fast-paced environment.

• Process vendor invoices accurately and timely, ensuring proper coding and approvals
• Process vendor payments and applications in accordance with payment terms
• Respond to vendor inquiries related to invoices, payment status, and discrepancies, escalating issues as needed
• Maintain complete and accurate vendor records, including obtaining Forms W-9 and banking letters
• Prepare and file Annual Forms 1099 with the IRS in a timely manner
• Own and manage the Purchase Order (PO) process from request through closure
• Work with budget owners to create Purchase Requests for budgeted spend
• Track and report spending against approvals and budget allocations
• Ensure compliance with purchasing and approval policies
• Reconcile and post credit card transactions
• Review and process employee expense reports for policy compliance and accuracy
• Follow up on missing or incorrect receipts, documentation or approvals
• Partner with budget owners to identify missing invoices and support accrual entries
• Maintain accurate records, documentation, and filing (digital and/or physical)
• Assist with annual financial statement audits by preparing schedules and responding to auditor requests
• Participate in the ongoing development, documentation, and improvement of accounting policies and procedures
• Ensure adherence to internal controls and best accounting practices
• Support special projects and ad hoc duties as assigned

• Associate's degree in Accounting, Finance, or a related field a plus but not required
• 1-3 years of accounts payable or general accounting experience preferred
• Experience with purchase orders, accruals, expense reporting, and knowledge of 1099 reporting requirements a plus
• Strong attention to detail and high level of accuracy, with the ability to critically assess and solve problems
• Excellent organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Willingness to learn with clear written and verbal communication skills
• Proficiency in Microsoft Excel and accounting/ERP systems (e.g., Net Suite, Quick Books, or similar)
• Ability to work independently while collaborating effectively with cross-functional teams

Compensation for this position includes an annual base salary of $47,000 to $62,000, with eligibility to participate in our Employee Participation Unit program.

Alchemer provides a rich benefits package that includes health and disability coverages, an incredible 401(k) option that includes a per-payroll match and immediate vesting, unlimited time off and twelve paid company holidays.

Alchemer is taking applications for this position from candidates who are legally authorized to work in the US and do not require now, or in the future, immigration sponsorship for work authorization.

At Alchemer, we're committed to attracting, developing, and promoting a diverse workforce, and infusing DEI throughout all of our internal practices. By ensuring that everyone is able to bring a diversity of talents to work, we're…