Senior Facilities Coordinator

Location: Louisville, CO (onsite).
Travel: Up to 5% domestic.
Job : 1668

Facilities Coordinator – part of the Facilities Team, responsible for front‑desk administrative duties, visitor services, office upkeep, event support, supplies management, safety procedures, and general administrative tasks to maintain a welcoming work environment.

• Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance with visitor policies, and announcing them when appropriate.
• Coordinate and facilitate office area tours for visitors and new hires.
• Maintain reception area tidiness and presentability.
• Perform daily upkeep of work orders, office and workstation furniture, and conference rooms, including document management and arranging workstations.
• Host team meetings, office gatherings, and employee‑facing events.
• Oversee pantry inventory and coordinate timely restocking of fruit, snacks, beverages, and other kitchen essentials.
• Manage catering support for breakfasts, lunches, meetings, and special events, including planning, ordering, set‑up, and cleanup.
• Provide end‑user helpdesk administrative support as required.
• Receive, sort, and distribute daily mail/deliveries.
• Answer, screen, and forward incoming phone calls.
• Order office supplies and maintain an inventory of stock items.
• Initiate purchase orders as required.
• Assist in maintaining office security by following access and safety procedures.
• Maintain, update, and review facility documents; act as point person for general administrative tasks such as mailing, shipping, ordering supplies, maintaining office equipment, and errands. Lifting heavy boxes, files or paper up to 40 lbs may be required.
• Perform other tasks as required by business needs.

• 3–5 years proven experience as a Facility Coordinator, Office Admin, or in a similar role.
• Self‑motivated with the ability to complete assignments with minimal supervision; works well independently and with others.
• Excellent organizational skills, problem‑solving skills, and the ability to multitask efficiently.
• Attention to detail in maintaining logs, reporting documentation, and data entry.
• Excellent interpersonal skills, including effective communication and collaboration with all levels of personnel, executives, customers, and external vendors.
• Flexible and able to adapt to changing procedures, systems, and priorities.
• Proficiency in Google Workspace and Microsoft Office Suite.

• Associate’s/College degree; BS/BA in Business Administration or a relevant field.
• Experience in customer support.
• Experience in a high‑tech, fast‑paced technical office environment.
• Certified Notary Public in Colorado.

Base pay $28.62–$34.56 per hour. Total compensation includes base, bonus, equity, and a range of benefits: comprehensive medical, dental, and vision plans; matching 401(k); unlimited PTO and paid holidays; parental/adoption leave; legal insurance; and a home‑technology stipend.

We are committed to equity and justice. We welcome different voices and viewpoints and do not discriminate on the basis of race, religion, ancestry, physical and/or mental disability, medical condition, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other basis protected by law. We are proud to be an Equal Employment Opportunity employer.